"Executive Assistant"

Executive Assistant

Job #: 042436

Location: Syracuse, NY

Pay Range: $62,500 - $70,000

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.

Job Type: Full Time

Job Description:

The Executive Assistant supports the Senior Vice President for Business Development, coordinating administrative functions for Syracuse University Global. This includes all scheduling, meeting preparation, project assignments, travel coordination, and office management. The Executive Assistant interacts with a broad constituency, both internal and external, including university leadership, faculty, students, community leaders, and staff. The Executive Assistant works independently and manages unit-wide projects, always maintains confidentiality, and works in a high pressure, face paced, time sensitive environment while projecting a calm, customer-service focused demeanor. The Executive Assistant responds to a wide array of inquiries in a timely and sensitive manner, including regular interaction and appointment setting with students, staff, faculty, and senior leaders throughout the university.

Education and Experience:

• Bachelors degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment.

Skills and Knowledge:

• Ability to exercise independent judgement and discretion.
• Exceptional demonstrated organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality.
• Demonstrated ability to independently organize workload and manage time with minimal supervision.
• Demonstrated ability to solve problems and pivot quickly in a fast-paced environment.
• Knowledgeable and proficient with MS Office, Teams, Excel, PowerPoint, and Word.
• Team player mindset, ability to create and maintain strong working relationships with all university departments.
• Excellent oral and written communication skills demonstrated success in managing multiple priorities and projects.
• Accuracy and attention to detail are essential.

Responsibilities:

• Provide executive level administrative assistance to the Senior Vice President for Business Development.
• Manage the day-to-day operations of the Senior Vice Presidents Office and support the overall administrative functions of Syracuse University Global, including business-related matters.
• Assist the Senior Vice President using tact, discretion, positivity, a team-oriented attitude, and exercising independent judgement.
• Receive and screen phone calls, emails, mail, and visitors for the Senior Vice President in a highly confidential manner exercising good judgement, diplomacy, and tact.
• Manage the Senior Vice Presidents calendar in such a way that accommodates their personal needs and preferences (including scheduling appointments, providing materials for meetings, etc.).
• Organize and maintain all electronic and paper files and reference materials for easy retrieval.
• Assist with management of unit-wide projects.
• Independently prioritize and schedule meetings and events for the Senior Vice President.
• Coordinate schedules with the SU Global leadership team as necessary. Manage internal and external meetings including scheduling, travel, logistics, and taking detailed minutes when necessary.
• Execute special projects assigned. Coordinate budget and expenses with advisement from the Director of Administration & Budget.
• Keep the Senior Vice President informed of upcoming commitments, and responsibilities, following up as appropriate.
• Use proactive approach to deliverables regarding issues and concerns addressed to the unit.
• Serve as a resource for the SU Global unit, demonstrating efficiency, enthusiasm, and acumen in a fast-paced environment.
• Be available for calls, requests, and actions outside of standard business hours, as necessary.
• Other duties as assigned.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

To apply, visit https://www.sujobopps.com/postings/111780