"Executive Assistant to the Dean"

Position Overview

Position Summary

Are you an administrative professional with a background in Higher Ed? Are you passionate about supporting students on their academic journeys? The College of Business and Entrepreneurship at Winston-Salem State University is seeking an Executive Assistant!
Join the Ramily!
The College of Business and Entrepreneurship (CBE) at WSSU empowers students to become successful, skilled, ethical, and community-minded professionals. Our graduates create innovative products, businesses, and nonprofits that enhance the quality of life in local, regional, national, and global communities. We are seeking a highly organized and service-oriented Executive Assistant to the Dean of the College of Business and Entrepreneurship. The ideal candidate is a proactive problem-solver with excellent clerical and interpersonal skills, a strong understanding of university procedures, and a commitment to professionalism and confidentiality. This position is perfect for someone who thrives in providing exceptional service to students, faculty, and stakeholders, and values hospitality, collaboration, and impact.

Responsibilities include:

• Manage the Dean’s calendar and travel arrangements, coordinating and booking flights and hotels.
• Coordinate College events and handle logistical communications with internal and external vendors and partners
• Organize meetings, events, and peer review team visits
• Provide administrative and customer service support for programming and outreach activities which enhance student success
• Draft and distribute professional correspondence and other documentation on behalf of the Dean and the College
• Serve as the primary point of contact for faculty, students, staff, visitors, and external partners, providing excellent customer service and directing inquiries to appropriate personnel
• Provide information and communication regarding College policies, procedures, and program information to students, faculty, staff, and other stakeholders
• Manage the College’s social media profiles and oversee all communications and announcements shared via social media
• Maintain physical and digital records and filing systems for the department, including student and faculty files, accreditation documentation, and budget tracking
• Gather data and create reports or presentations as requested, while maintaining confidentiality of sensitive information and adhering to FERPA standards

Primary Function of Organizational Unit

Educate students in fields associated with business.

Position Information

• Position Number: 110924
• Competency Level: Contributing
• Working Position Title: Executive Assistant to the Dean
• Building and Room No.: RJ Reynolds Center, Room 302
• Work Hours: 8:00 - 5:00 Monday-Friday
• Hours per week: 40
• Months per year: 12
• Appointment Type: Permanent Full-Time
• FTE: 1

Requirements and Preferences

Minimum Experience/Education

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
• Or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience;
• Or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

• Five to seven years of administrative experience in the field of higher education
• Excellent written and verbal communication skills
• Demonstrated ability to communicate professionally and build relationships with students, staff, and other visitors with a variety of backgrounds
• Experience with Ellucian Banner and PeopleAdmin will be highly valued

Key Responsibilities and Related Competencies

• Knowledge - Program and Organization (30%): Provides high-level administrative support... (competencies: Time management, Task prioritization, Confidentiality, Independent decision-making)
• Communication and Marketing (20%): Serves as the primary point of contact... (competencies: Written and verbal communication, Customer service, Professional demeanor, Public relations and social media)
• Information/Records Administration (15%): Maintains departmental records... (competencies: Data accuracy, File organization, FERPA compliance, Report preparation)
• Planning and Organizing (10%): Organizes meetings...
• Client/Customer Service (15%): Assists in Student Success... (competencies: Student support, Program coordination, Extreme Hospitality culture, Initiative and responsiveness)
• Knowledge - Technical (10%): Utilizes office equipment... (competencies: Software proficiency, Office technology use, Troubleshooting, Digital communication tools)

Posting Details

• Posting Number: SPA01026P
• Open Date: 02/20/2026
• Close Date: 03/06/2026
• State Salary Range: $37,306 - $86,062