"Executive Assistant"

Executive Assistant

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range:

$46,914 - $52,127

Vacancy Number:

S02764

Competency Level:

Contributing

Location of Workplace:

Main UNCW Campus

Home Department:

Student Affairs - 40000

Primary Purpose of Organizational Unit:

The Office of the Vice Chancellor for Student Affairs is the chief administrative office for student services, student support, student development, and the quality of life and education outside the classroom. The office is responsible for policy development, long-range planning, budget, personnel, and coordination of the (14) departments which together comprise the Division of Student Affairs.

University Information:

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Brief Summary of Work for this Position:

The Executive Assistant serves as a senior administrative staff member of the Vice Chancellor's office and as the personal assistant to the Senior Associate Vice Chancellor/Dean with substantial delegated responsibility for managing complex administrative functions while also maintaining a respect for confidentiality. This position also provides support for all matters related to administration of the Vice Chancellor's office and the division, including the development of procedures for efficient workflow and the monitoring of office operations and procedures to ensure effectiveness. Experience with crisis management is essential. This position must interact with senior university administrators, faculty, staff, students, alumni and members of the general public. Independence and decision-making responsibility within university policies, procedures and guidelines are imperative. The Executive Assistant provides support for the Senior Associate Vice Chancellor/Dean of Students, peripheral support for the Vice Chancellor for Student Affairs (manages divisional HR functions), performs receptionist duties, and provides general office support (along with the executive assistant to the Vice Chancellor). Primary duties include managing access to and scheduling meetings for the SAVC/Dean; serving as liaison between administrator and subordinate units; interacting and communicating with faculty, staff, students, and the greater community; assisting with projects, filing and other tasks including general office support with phone and walk-in reception.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Demonstrate the ability to analyze and report data in various formats.
• Proficient in Microsoft Office suite (or comparable programs).
• Proficiency with technology and software.
• Ability to multitask in a high traffic environment effectively and accurately.
• Excellent organizational, written and communication skills.
• Strong customer service acumen.
• Experience with Banner (primarily Banner Student and Finance).

FTE:

1.0 FTE (40 hours per week)

Months Per Year:

12 Months

Work Days:

Monday - Friday

Work Hours:

7:45 am - 4:45 pm

Type of Position:

Permanent