"Executive Assistant"

Executive Assistant

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range:

$46,914 - $52,127

Vacancy Number:

S02761

Competency Level:

Contributing

Location of Workplace:

Main UNCW Campus

Home Department:

Institutional Research & Planning - 31700

Primary Purpose of Organizational Unit:

Reporting to the Chief Academic Officer within the Division of Academic Affairs, the Office of Institutional Research and Planning (OIRP) provides leadership and expertise related to institutional data and information, strategic planning, institutional effectiveness, and accreditation. In pursuit of accountability, integrity, and transparency, OIRP supports comprehensive research-based planning and evaluation processes which provide the institution with accurate information for data-informed decisions.

Brief Summary of Work for this Position:

The Executive Assistant provides high-level administrative support to the Associate Provost, two sub-unit Directors, and the staff of the Office of Institutional Research and Planning (IRP). This role supports a team of 16 professional staff and several student/temporary employees. The ideal candidate is flexible, proactive, customer-service oriented, and able to work independently while anticipating the needs of others. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential for success in this position.

Key Responsibilities:

• Manage scheduling for the Associate Provost, Directors, and IRP staff; coordinate departmental meetings and prioritize activities with campus partners.
• Monitor and process departmental budget activities, including purchases, contract renewals, requisitions, and operational transactions; provide recommendations for efficiency.
• Serve as primary Asset Coordinator for technology inventory and lifecycle management; ensure maintenance of departmental devices.
• Advise staff on institutional policies related to travel, procurement, and compliance.
• Organize departmental meetings, retreats, and team-building activities; maintain records, contracts, and meeting minutes.
• Research and resolve departmental issues in consultation with campus partners (HR, budget, procurement, travel).
• Monitor departmental communications (email, phone) and delegate complex requests as needed.
• Maintain and update departmental website in collaboration with leadership and campus partners.
• Support staffing processes, including position searches, candidate scheduling, HR compliance, and PeopleAdmin actions; manage graduate, temporary, and student employment processes; serve as Leave Keeper and Payroll liaison.

Minimum Education and Experience Requirements:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Experience supporting senior leadership in a higher education or complex organizational setting.
• Strong organizational and project management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Experience in Banner, PeopleAdmin or similar software.
• Proficient in Microsoft Office suite (or comparable programs).
• Experience managing budgets and providing recommendations for efficiency.

Required Certifications or Licensures:

N/A

FTE:

1.0 FTE (40 hours per week)

Months Per Year:

12 Months

Work Days:

Monday - Friday

Work Hours:

8:00AM - 5:00PM

Type of Position:

Permanent

Job Posting Date:

02/02/2026

Posting Close Date:

2/16/2026