"Executive Assistant"

Executive Assistant

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $55,000 - $61,154
Vacancy Number: S02767
Competency Level: Journey
Location of Workplace: Main UNCW Campus
Home Department: Student Affairs - 40000

Primary Purpose of Organizational Unit:
The Division of Student Affairs consists of fourteen functional departments, each of which is responsible for providing a variety of student support, service, and educational programs which are accessible to all members of the university community. The staff members are dedicated individuals known for their passion and commitment to implementing programs and services that affect student development over the course of a lifetime. Student Affairs provides excellent delivery of student services that are responsive to student needs and promotes the quality of life and education both inside and outside the classroom. We build institutional traditions and lifelong affiliations through creative programs, vibrant student organizations, and a living/learning environment built on core values and uncompromising principles

Brief Summary of Work for this Position:
The Executive Assistant serves as the senior administrative staff member of the Vice Chancellor's office and as the assistant to the Vice Chancellor with substantial delegated responsibility for managing complex administrative, operational, and project-based functions while also maintaining a high level of confidentiality. In addition to providing traditional executive administrative support, this position plays a key role in coordinating and managing divisional operations, including the development of procedures for efficient workflow, monitoring office operations, and overseeing multiple concurrent initiatives.
This Executive Assistant also supports human resources-related functions for the division, including leave tracking, performance evaluation processes, staff search and onboarding coordination, and serves as the liaison for multiple professional committees. This role is responsible for planning and managing a high volume of events and meetings and requires experience with crisis management.
This position must interact with senior university administrators, faculty, staff, students, alumni and members of the general public. Independence and decision-making responsibility within university policies, procedures and guidelines are imperative. The selected candidate must demonstrate a professional demeanor while interacting and communicating with contacts at various levels within and outside of the university.

Minimum Education and Experience Requirements:
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Progressively responsible experience as an administrative assistant to a senior administrator.
• Experience with emerging technologies and social media
• Experience with Banner Software
• Ability to manage the function during times of crisis, properly assessing a situation and facilitating resolution.
• Ability to exercise judgment and discretion with respect for confidentiality in performing work.
• Exceptional written and verbal communication skills with the ability to communicate various issues given the number of different constituent groups.
• Excellent time management skills.
• Ability to work autonomously on multiple projects.
• Effective decision-making and delegation skills to manage the various calls and contacts, requiring an understanding of operational issues.
• Ability to operate in a fast-paced environment, demonstrating proficiency in office management and organizational skills to plan and prioritize work assignments and to complete special projects.
• Proficiency in Microsoft Office to include Outlook, Word, Excel, and PowerPoint.
• Ability to anticipate and resolve conflicts with schedules and/or priorities.

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00 am - 5:00 pm
Type of Position: Permanent
Job Posting Date: 01/28/2026
Posting Close Date: 2/15/2026
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.