"Executive Associate to the Vice President for Student Affairs"

Job Summary/Basic Function:

About the position:

This position will serve as an Executive Associate for the Vice President for Student Affairs (VPSA). The major responsibilities of the position will focus on a wide variety of assignments as well as the day-to-day oversight and management of the VPSA's office operations. Some of these activities would include but not be limited to the preparation of reports, analytic analysis, monitoring of project timelines, review of policies and procedures and make recommendations to the VP. The Executive Associate will review and monitor all business activity related to the management of the office operations and delegate projects and assignments to the appropriate Student Affairs direct reports, including the Secretary. This position will require specific understanding of each major function within the division to make important decisions as to the allocation of assignments for the VP. In addition, this position will act as a liaison to other institutional offices, the state offices, as well as the external community. This position will attend meetings on the VPSA's behalf if the VP is unable to attend.

Join Our Team at Millersville University!

Salary Range: $55,000.00 – $57,000.00
Plus a generous benefits package designed to support your well-being and future:

• Comprehensive Health Coverage – Medical, dental, and vision insurance
• Group Life Insurance
• Retirement Plans – Choose from two excellent options
• Tuition Waiver – Invest in your education or your family's
• Paid Time Off – Vacation, sick leave, and holidays to recharge
• Full Benefits Summary(PDF)

Why Millersville?

Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania's State System of Higher Education. We're known for:

• Strong student-faculty connections
• 70+ undergraduate and 24 graduate programs
• A stunning campus and vibrant community
• Outstanding job placement for graduates

With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values:

At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.

We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.

Equal Opportunity for All:

Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Required Qualifications:

• Bachelor's degree and five years of experience working as an administrative assistant at an executive level OR the equivalent combination of education and experience to successfully perform the duties of the position.
• Experience scheduling complex meetings and/or events.
• Experience in budget preparation and management.
• Highly effective interpersonal and phone skills.
• Proficiency at a university level in oral and written communications and proofreading.
• Strong sense of diplomacy, responsibility, and tact.
• A high degree of integrity and adherence to confidentiality.
• Excellent planning and organizational skills, with the ability to handle multiple priorities and projects.
• Ability to deal with personnel matters and office management.
• Highly skilled in the use of Zoom and Microsoft Office, with a strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook, and Teams.
• Independent judgement, personal responsibility, and anticipatory thinking.
• Comfort with dynamic, fast-paced work environments.
• A sense of urgency and attention to deadlines and details.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
• Ability to communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues.
• Commitment to inclusive practices and working with diverse student populations.
• Successful interview.
• Successful completion of three background checks.

Preferred Qualifications:

• Master's degree.
• Prior experience supporting an executive or manager in a university.
• Banner, People Admin and/or SAP experience.

Days Worked: Monday - Friday

Hours/Shift worked: 8:00 a.m. - 4:30 p.m.