"Executive Secretary"

Job Details

Executive Secretary
Kern Community College District

Salary: $49,477.56 - $69,910.56 Annually
Job Type: Classified
Job Number: FY25-2600184
Location: Bakersfield College -- Panorama Campus, CA
Department: Industrial Technology
Basic Function
Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public.
Representative Duties
Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies.
Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies.
Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate.
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items.
Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials.
Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed.
Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy.
Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities.
Exercise functional and technical direction over clerical staff.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: graduation from high school supplemented by specialized secretarial or office training and four years of increasingly responsible secretarial experience.
Salary
Kern Community College District Salary Schedules, CLASSIFIED, Range 39.5
40 hours per week, 12 months per year, 1 FTE
$4,123.13 - $5,825.88 monthly (Maximum Entry Level Salary: $4,331.87 monthly)
Special Instructions
Complete application packets will be accepted until the position is filled. However, applications received by 02/05/26 are assured consideration. The District and/or College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packets must include the following.
- Completed online application for employment
- Current resume
- Letter of interest (cover letter)
- List of 5 (five) professional references (entered in online application)
- Copy of legible transcripts, if applicable
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/5174718/executive-secretary.
Emails will not be accepted.