Facilities and Real Estate Administrator

Western Governors University is seeking a Facilities and Real Estate Administrator for a full-time position in Salt Lake City, Utah, within the Business and Financial Services category.

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is: Grade: Professional 307 Pay Range: $66,300.00 - $99,500.00

Job Description

The Facilities and Real Estate Administrator is responsible for supporting real estate operations, construction project coordination, and lease administration across multiple sites. This position ensures effective scheduling, vendor coordination, cost tracking, and project reporting while maintaining organized records of purchase orders and invoices. Serves as the primary liaison with property managers, vendors, and internal stakeholders to ensure smooth execution of office, lease, and project-related activities. Monitors financial obligations such as rent payments and CAM charges, working closely with financial ops teams to ensure timely payment, and managing renewals and extensions by tracking lease expiration dates and coordinating future plans with leadership. Assists with the management of end-to-end transactions, ensuring smooth coordination between internal teams (legal, finance, operations) and external brokers.

Primary Responsibilities

• Serves as the primary point of contact with building owners, property managers and other key stakeholders.
• Coordinates project milestones and timelines and oversees project completion across multiple sites.
• Supports construction oversight through administrative and scheduling tasks.
• Reviews abstracts, and maintains accurate records of lease agreements, amendments, and related documents.
• Ensures compliance with lease terms, including rent payment schedules, operating expenses, insurance, and other obligations.
• Organizes and tracks project costs and works closely with finance to ensure accuracy of project spend and forecasts.
• Compiles and reports on project status, budget updates, and cost tracking.
• Monitors invoice payments, CAM charges, and other financial obligations. Coordinates with accounting teams to ensure timely payment of obligations.
• Tracks lease expiration dates, manages renewals, and coordinates with leadership team to determine future lease plans of each leased location.
• Assists in end-to-end real estate transaction process, by coordinating with brokers and internal teams.
• Assists with managing transaction timelines and deadlines, ensuring that all milestones are met in a timely manner.
• Supports daily office operations and facility needs, as needed.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Qualifications

Knowledge, Skills, and Abilities

• Strong understanding property management practices, lease agreements, and contract terms.
• Excellent written and verbal communication skills.
• Excellent organizational and analytical skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Strong attention to detail, with the ability to handle multiple tasks and deadlines in a fast-paced environment effectively.
• Ability to travel 30% to 50%.

Education

Bachelor's degree in Business, Real Estate, Finance, or a related field.

Experience

2+ years of experience in lease administration, property management, or real estate operations.

Experience in lieu of education

Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Preferred Qualifications

• Familiarity with lease administration software (e.g., Yardi, MRI, Lease Harbor) is a plus.
• Familiarity with financial modeling and valuation techniques.
• Experience with transaction documentation and contracts.
• Understanding of the commercial real estate market.
• Knowledge of local real estate laws, regulations, and industry best practices.
• Exposure to multi-site operations or facilities coordination in a distributed organization.
• Experience work with procurement and finicial tracking software such Workday.
• Background or certification in project management, facilities management, or real estate operations (e.g., PMP, FMP, RPA, or similar).
• Strong skills in data analysis or reporting, especially related to cost tracking or performance metrics.
• Experience supporting cross-functional teams including facilities, legal, finance, and operations.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information: Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu. Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.