"Facilities Specialist"

Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Stanford Live is Stanford University's professional performing arts presenter. With its home in Bing Concert Hall, Frost Amphitheater and landmark venues across campus, Stanford Live presents a wide range of the finest performances from around the world fostering a vibrant learning community and providing distinctive experiences through the performing arts.

The Facilities Specialist will work closely with the Directors of Operation of both Bing Concert Hall and Frost Amphitheater, to support the physical environment and building systems of multiple performance venues. The candidate must have a strong understanding of the performing arts and the day-to-day needs of both indoor and outdoor performing arts venues. The successful candidate must coordinate solutions, be able to work independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems. This is an individual contributor role.

In this role, you will:

• Oversee, coordinate and manage the day-to-day maintenance and upkeep of the performance venues including the brick-and-mortar structures, the grounds and their infrastructure systems.
• Coordinate, oversee and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, elevators, systems & equipment), suggest metrics, monitor and report related trends
• Serve as property operations/maintenance point of contact for facilities' issues in assigned venues which include Bing Concert Hall, Bing Studio, and Frost Amphitheater.
• Initiate work requests with the University and monitor completion.
• Working with the Directors of Operations, manage the maintenance and capital renovations budget, making informed recommendations on maintaining a state of good repair. Perform condition assessments on appearance, equipment, or troubleshooting, analyze results and decide status; identify and establish preventive maintenance plan.
• Coordinate & integrate utility usage/optimization (monitor usage, gather info, follow-up, shutdown requirements), analyze data and provide recommendations.
• Coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics to avoid event conflicts.
• Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Handle property administration including purchase orders and asset management tracking and coordinate annual inventory.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May supervise assigned lower-level staff engaged in supporting the physical environment and building systems.

Please note that this position will be based on the Stanford campus and will be considered hybrid with an in-person requirement of at least 4 days per week. This position will work nights and weekends for large scale events as necessary (approximately 30 events per year). This position requires 24-hour emergency response availability seven days per week for emergency situations.

In order to be successful, you will bring:

• Bachelor's degree and three years related, demonstrated facilities management experience, both indoor and outdoor, or a combination of education and relevant experience.
• Demonstrated commitment to fostering and supporting an inclusive environment.
• Experience working in public performance venues and outdoor spaces.
• Good understanding of HVAC systems, and life safety systems.
• Flexibility and ability to adapt to changing priorities as affected by production or event needs.
• Analytical skills to analyze and track complex space, equipment and financial data.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including artists, patrons and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Certifications and Licenses:

• Must possess and maintain a valid California non-commercial Class C Driver's license.

Physical Requirements:

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely, kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to drive day or night.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University requirements.

The expected pay range for this position is $90,270-98,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.