"Faculty Operations Administration Assistant"

PRIMARY DETAIL

Are you an organised and proactive administrator who enjoys variety, teamwork, and supporting staff and students? We are seeking to appoint multiple Administration Assistants to join our Operations Team. This is a great opportunity to join a dynamic team supporting academic and School operations and play a key role in ensuring smooth day-to-day operations across Macquarie University’s vibrant Faculty of Arts.

• Salary Package: From $78,954 per annum (HEW Level 4) plus 17% superannuation & annual leave loading
• Appointment Type: Multiple full-time and part-time, continuing positions available
• Location: Faculty of Arts, Wallumattagal Campus, North Ryde

About the Role

As a Faculty Operations Administration Assistant, you’ll work closely with academic and professional colleagues to provide high-quality administrative and customer-focused support that keeps the Faculty and Schools running efficiently.

In this varied administrative role, your responsibilities will include:

• General administrative support for School and Faculty operations, including facilities, office and IT equipment, and general enquiries.
• Assisting with diary management, meeting coordination, and logistics.
• Providing support for travel processing through central and faculty systems.
• Assisting with event coordination, room bookings and catering.
• Supporting onboarding processes and records management in line with WHS and university requirements.
• Responding to general enquiries or escalating as appropriate.
• Contributing to data entry, reporting, and process improvements.

About You

You’re someone who brings positive energy and a genuine desire to support others. You enjoy being the “go-to” person who notices what needs to be done and steps in before being asked. Highly organised and service-minded, you take pride in delivering helpful, timely support that makes the workday smoother for everyone around you.

You work well in a team and thrive in an environment where people collaborate, pitch in and get things done together. Whether it’s coordinating an event, helping a colleague troubleshoot an issue, or juggling competing deadlines, you handle it with professionalism, care and a proactive approach.

Your strong communication skills, attention to detail and willingness to learn make you someone others rely on and enjoy working with.

About Us

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community. Connect with us today.

How to Apply

To be considered for this position, you must apply online by submitting your CV and a separate cover letter that demonstrates your interest and suitability and how you meet the selection criteria below.

Essential Selection Criteria

• Relevant qualifications and/or equivalent administrative experience.
• Demonstrated experience in providing high quality service to customers as well as the ability to work with a diverse group of stakeholders.
• Excellent communication skills and attention to detail.
• Demonstrated time management and organisational skills, including the ability to coordinate multiple activities with minimal supervision while delivering to tight timeframes.
• Intermediate computer skills including Microsoft office and a range of database management systems and applications.
• Ability to work collaboratively and independently.

*** This position may be subject to Macquarie University’s pre-employment screening requirements (i.e. national police check and/or a qualification check).

Note: Applicants must have valid work rights in Australia.

Role-specific inquiries: Please contact Letitia Baker, Operations Manager on letitia.baker@mq.edu.au

General recruitment inquiries: Please contact Mirna Alaaiddin, Talent Acquisition Officer on mirna.alaaiddin@mq.edu.au

Applications close: Sunday 4 January 2026 at 11:59 p.m. (AEDT)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.