Faculty Services Coordinator

Department Summary

Geffen Academy at UCLA is a university-affiliated school for students in grades 6-12. We value academic depth and inspiration within a humane educational environment. Our community is guided by principles of diversity, equity, and inclusion. Geffen Academy students are encouraged to be questioners, analysts, and presenters, who are creative, collaborative, and active young adults. Our students practice their skills, competencies, and relationships with deliberation. Geffen Academy graduates believe that knowledge is beautiful, transformative, and relevant to one’s life and civic responsibility in a global community.

Position Summary

The Faculty Services Coordinator at Geffen Academy will report to the Dean of Faculty (DoF) to oversee specific project management work and a variety of organizational, programming, and academic support tasks that address the needs of the school's educators. This person will serve as the first point of contact for the Dean of Faculty (DoF), Middle School Division Director (MSDD), and Upper School Division Director (USDD). The Faculty Services Coordinator will manage all calendaring and will oversee the operational management of the school-wide classroom observation and substitution systems. This person will also manage the visitor flow to the Educator suite, will help support projects involving other academic leadership staff, and will complete a variety of tasks related to school events, communications, special presentations, field trips, academic programs, and project initiatives.

Special Instructions to Applicants
Geffen Academy will be interviewing for this position in January of 2026.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

1-3 years of experience demonstrated experience in an academic or educational environment (Preferred)
Strong organizational skills with the ability to prioritize and maintain a variety of different projects and tasks at one time (Required)
Ability to take initiative on projects and proactively communicate with stakeholders regarding project management and deliverables (Required)
Ability to meet deadlines and goals within a fast-paced environment (Required)
Excellent written, spoken, and non-verbal communication skills with an emphasis on the ability to communicate professionally and proactively. (Required)
Ability to maintain a high level of confidentiality and discretion (Required)
Ability to authentically connect with youth (6th-12th graders) and educators (Required)
Advanced skills and knowledge of Microsoft Office and Google suite (Required)
Ability to think fast and be flexible and to be able to tailor responses immediately to different needs (Required)
Knowledge of the CA Education Code, laws, and best practices of secondary schools (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in education or public business administration or related field (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.
CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

Monday - Friday: 8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

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"Faculty Services Coordinator"

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