"Fellowship Manager"

Fellowship Manager

This position has been deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description:

For over fifty years, the Michelle R. Clayman Institute for Gender Research has put research into action by inspiring innovative solutions that advance gender equality. Launched when women professors were "firsts" in their positions, the Institute's work today engages faculty and students from Stanford University's seven schools and beyond. The Institute operates as an incubator for collaboration, engaging diverse groups of experts and scholars to identify and tackle the next big questions related to gender equality. For decades, its ground-breaking research--both its in-house research and the interdisciplinary gender research it funds--has effected lasting change.

Position Summary:

The Clayman Institute for Gender Research is seeking a Fellowship Manager. The Fellowship Manager will work under general supervision of the Executive Director and will manage three fellowship programs, additional scholarly appointments, and also contribute to stewardship and development processes.

This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

The Fellowship programs engage faculty at Stanford, along with the most promising rising gender scholars, to bring new questions and perspectives to our research agenda and programming. The Fellowship Manager manages and continually improves our fellowship programs so participants can maximize their time at the Clayman Institute in terms of their own research, and the Clayman Institute's research agenda. Fellows also contribute to and benefit from our intergenerational mentoring, professional development, and community-building efforts.

Our Research Fellowships:

• Faculty Research Fellowship: An annual fellowship program of up to 12 Stanford faculty who present and participate in interdisciplinary discussions of emerging gender research. Fellows attend twice-monthly lunches and participate in Gender News.
• Postdoctoral Fellowship: A two-year postdoctoral fellowship to support early career gender scholars in their own scholarship. Fellows have opportunities to contribute to our research agenda through writing in Gender News and participating/leading relevant programming and research.
• Graduate Dissertation Fellowship: An annual fellowship for late-stage Stanford graduate students, to complete their dissertation, engage in a feminist community, and broaden their scholarship and teaching.

The Fellowship Manager's responsibilities include: engaging and managing selection process of future fellows (Interfolio, advertising, selection; managing processes and funding/ budgeting in Stanford systems, teaching assistantship for GDFs); managing relationships with all fellows (setting schedules and planning meetings, guiding professional development program planning, Gender News); managing cross-campus relationships (FGSS, OPA); facilitating Institute community-building (current and former fellows); overseeing our annual student prizes; managing personnel and appointments (writer-in-residence, senior scholars, distinguished visitors); contributing to our development and stewardship efforts.

Additional core duties:

• Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* Other duties may also be assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $39.20 to $45.56 per hour.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.