"Financial Analyst, VSB Dean's Office"

Position Summary

The Financial Analyst provides financial, budgetary and operations support to the Assistant Dean, Finance & Administration at the Villanova School of Business (VSB). In collaboration with the VSB Finance and Administration item, the Financial Analyst designs and develops reports and models to manage financial data and respond to projects/requests requiring analyses to support the strategic direction/initiatives of VSB. Coordinates, collects, monitors and analyzes various data related to the budget and operations of VSB; addresses issues, develops and implements solutions. Works in conjunction with the Assistant Dean of Finance & Administration on the annual budget process and quarterly projection process. Manages payroll processes for each semester including overload teaching payments, supplemental payments, honorariums, etc. Interfaces with academic departments, centers of excellence, and entrepreneurial programs to ensure compliance to university fiscal policies. Oversees procurement processes for VSB including expense and invoice approval flows via Concur and transactions through Novabuy. Completes relevant annual surveys related to financial spending and AACSB. Advises the Assistant Dean on VSB strategy and maintains a working knowledge of all aspects of college and university fiscal operations.

The ideal candidate should be highly service-oriented with strong interpersonal and communication skills that enable the incumbent to interact effectively with VSB faculty and staff as well as with central university offices that support Finance and Administration functions.

Duties and Responsibilities

Budget Development and Quarterly Projections

• Provides various financial, budgetary and operations support to the Assistant Dean, Finance & Administration.
• Works in conjunction with the Assistant Dean to execute the annual budget process and quarterly projections for college operating and faculty budgets, entrepreneurial programs, centers of excellence, restricted funds and endowment funds. Performs variance analysis and other analysis as required. Monitors revenue and expenses, researches any issues and provides a resolution.
• Serves as the principal VSB Dean's Office liaison with the Controller's Office, Provost Office, Procurement Office, Bursar's Office and maintains a strong working knowledge of all university fiscal operations and policies.

Payroll Processes

• Supports the VSB payroll processes each semester and oversees payment to faculty, staff, and PT employees.
• Analyzes faculty teaching load requirements in order to determine out of load teaching and schedules payment as appropriate.
• Oversee tagging academic courses in the master schedule to faculty to capture compensation details and analyze faculty workload.
• Ensures accurate payment of adjunct faculty.
• Manages supplemental payments to faculty and staff as appropriate.
• Reconciles salary activity monthly.

Procurement and Reporting

• Manages the VSB Research and Travel budget that is available to all tenure, tenure-track, and continuing non-tenure track faculty across all academic departments.
• Reviews the appropriateness of each charge to the budget and identifies any potential over-budget condition.
• Researches and resolves all travel and expense issues directly with faculty member, department administrator and department chair
• Works closely with other areas of the University (Budget Office, Procurement, Bursar etc.); ensures compliance with University policies and procedures regarding travel and business expenditures.
• Serves as a VSB Dean's Office liaison with the Procurement Office and ensures timely processing of expenses, invoices and purchase orders via Concur and NovaBuy.
• Maintains a strong working knowledge of procurement policy and ensures that approval flows are kept up to date to reflect changes in organizational structure.
• Works with vendors to ensure timely receipt of purchases and appropriate payment timelines are met.
• Prepares all purchase orders for College-based activity determining the appropriate funding source.
• Serves as a VSB Dean's Office liaison with the Bursar's Office.
• Receive and deposit into appropriate budget account any cash or checks, including refund checks, fees, and donor contributions for VSB and the Centers of Excellence.
• Completes relevant surveys or requests for information related to financial spending, AACSB or other rankings.

Other Administrative Duties

• Partner with the Assistant Dean of Finance and Administration to develop and maintain new financial reports and database to allow for more transparency and insights into the management and impact of our financial resources.
• Other related duties as assigned.
• Assist with special ad hoc projects.

Minimum Qualifications

• Bachelor's degree required or an equivalent combination of education and experience can be considered
• Minimum of 3 years of experience in a financial/operations/administrative role, with relevant and applicable experience with managing and analyzing data, preferably within an academic or non-profit environment.
• The individual must have excellent interpersonal, organizational, and planning skills and be an exceptional team player.
• Must have a proven ability to consistently maintain an outstanding level of professionalism with multiple interest groups.
• Proven record of ability to manage multiple projects independently and efficiently within a fast-paced executive-level environment.
• Proven ability to consistently maintain the highest level of discretion, diplomacy, and attention to detail. Must have a required understanding and effective use of confidentiality.
• Strong history of attention to written and numerical detail.
• Excellent organizational and verbal communication skills.
• Demonstrated proficiency with MS Office suite of software applications, particularly Excel. Proven ability to create spreadsheets, manage and analyze data. The individual must have knowledge of financial, budgetary, and procurement procedures as well as office/operations management.

Preferred Qualifications

• Previous experience in an academic setting.
• Working knowledge of Banner, Cognos, PowerBI, and/or Tableau.

Salary Posting Information

This position falls within salaried grade 14 and the range for this position is $57,200-71,500. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.