"Financial Specialist III"

Job Summary

Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Workday Expenses transactions, including expense reports and purchasing card transaction reconciliations. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

This is a 1-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

Key Job Responsibilities

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings
• May train staff on financial processes and best practices
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Reviews transaction processing internal controls and recommends policies and procedures
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

Department

Division of Business, Disbursements

The mission of the Division of Business Services is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in the Division of Business Services, the Disbursements team collects information and maintains records for over 70,000 suppliers utilized by all the Universities of Wisconsin. We communicate with suppliers around the globe and assist employees from all the UW campuses.

Compensation

The starting salary for the position is $60,000 (but is negotiable based on experience and qualifications).

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Required Qualifications

• Experience working with ERP software applications
• Experience working with expense reporting/reimbursement
• Experience working with purchasing card transaction reconciliation
• Experience in higher education accounting
• Proficient in using Microsoft Excel

Preferred Qualifications

Associate degree or higher preferred

Education

Associate degree or higher preferred

How to Apply

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "Apply" button. You will be prompted to upload the following documents:

• Resume, Letter of Qualifications (cover letter)

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

The application deadline is 11:59 pm on January 20, 2026.

Contact Information

Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.