"General Manager, Symphony Administrator (Office of Arts and Innovation)"

We are currently seeking a General Manager, Symphony Administrator to oversee all administrative operations of the Hopkins Symphony Orchestra (HSO) of Johns Hopkins University. HSO is a university/community-based orchestra with approximately 200 members in 2 ensembles, comprised of JHU students, faculty, staff, and community members. The September to May season includes 8 concerts: 4 symphony orchestra concerts, 3 concert orchestra concerts, and 1 family concert. The General Manager collaborates and works with the Music Director, Assistant Conductor, Director of the Office of Arts and Innovation, orchestra members, soloists, composers, guest lecturers, artists’ agents, advisory board, vendors, outside arts organizations, and community groups. This position reports to the Director of the Office of Arts and Innovation. This is a full-time position with night, and weekend work required.

Essential Duties and Responsibilities

Concert Production, Operations, and Personnel Management

• Plan and produce all HSO concerts, including but not limited to scheduling, personnel management, marketing, and house management.
• Schedule dates for all concerts and approximately 50 rehearsals/year.
• Organize and run annual auditions and bi-annual concerto competition.
• Coordinate with JHU departments, including scheduling, facilities, parking, business office, custodial, and other relevant JHU offices.
• Hire, train, and supervise student stage managers, house managers, box office managers, and marketing assistants.
• Manage the musician roster, tracking participation and attendance.
• Recruit, train, and supervise volunteers, especially for concerts.
• Serve as music librarian and coordinate any music loans to outside organizations.
• Coordinate concert recordings.
• Coordinate and oversee all concert ticketing, including online and paper tickets, and season subscriptions.
• Organize and lead three advisory board meetings annually.
• Maintain orchestra inventory, coordinate instrument and equipment maintenance, and rent/loan instruments to outside organizations.
• Coordinate guest artist details, including scheduling, hospitality, etc.
• Other duties as assigned.

Financial Management and Oversight

• Develop and oversee annual budgets.
• Responsible for all financial activities, including purchases, invoice requests, deposits, and donor management.
• Prepare guest artist contracts.
• Submit funding grants, including the MD State Arts Council annual grant and reports.

Marketing

• Manage website using the WordPress platform.
• Plan and oversee social media and email marketing.
• Plan, write, and design publicity. Write and design printer-ready marketing materials, including season brochures, flyers, and program books, using desktop publishing programs.

Special Knowledge, Skill, or Abilities

• Experience in concert production and stage/house management.
• Experience in grant writing, contract administration, and marketing.
• Experience in budget development, management, and oversight.
• Strong organizational, communication, and interpersonal skills with high accuracy, attention to detail, and timeliness.
• Strong public speaking, marketing, and public relations skills.
• Ability to develop and implement short and long-range plans to meet program needs.
• Demonstrated ability to relate to students, faculty, staff, alums, and the public with an ability to establish and maintain effective working relationships.
• Ability to work in a fast-paced, student-oriented environment, with strong leadership and collaboration skills.
• Demonstrated analytical and critical thinking skills.
• Ability to complete multiple complex projects at the same time.

Work Schedule - Per HSO schedule

• Sept - April weekly Monday night rehearsals, limited Thursday and Friday night rehearsals, limited Saturday and Sunday day rehearsals, and Saturday night and Sunday afternoon concerts.

Minimum Qualifications

• Bachelor’s Degree, preferably in Music or Arts Management.
• Three years of experience in arts management.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's Degree in Arts field or Arts Management preferred.
• Work experience in higher education preferred.

Classified Title: Symphony Orchestra Administrator

Job Posting Title (Working Title): General Manager, Symphony Administrator (Office of Arts and Innovation)

Role/Level/Range: ACRP/03/MB

Starting Salary Range: $41,300 - $72,300 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: 37.5, Per HSO schedule: Sept - April weekly Monday night rehearsals, limited Thursday and Friday night rehearsals, limited Saturday and Sunday day rehearsals, and Saturday night and Sunday afternoon concerts

FLSA Status: Exempt

Location: Homewood Campus

Department name: Hopkins Symphony

Personnel area: University Student Services