"Grant and Contract Administrator II, Department of Surgery"

Grant and Contract Administrator II, Department of Surgery

Company: The University of Arizona

Job Location: Tucson, Arizona

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Posting Number: req23147

Department: Surgery

Location: University of Arizona Health Sciences

Address: Tucson, AZ USA

Position Highlights

The Department of Surgery is seeking a highly organized and detail-oriented Accounting and Grants Specialist to support its administrative, research, and clinical operations. This position is responsible for a wide range of grant and financial management activities including transaction review, grant monitoring, and ensuring compliance with university, sponsor, and regulatory guidelines. The ideal candidate will also provide ongoing support and training to departmental personnel, helping to foster a culture of fiscal responsibility, compliance, and operational excellence.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Grant Financial Support:
• Review awarded grant budgets and assist in interpreting sponsor guidelines.
• Maintain grant financial reports for principal investigator review.
• Manage complex financial spreadsheets by exporting data from the university's financial systems and analyzing reports in Excel to verify accuracy of financial figures and reconcile against budgeted amounts.
• Monitor post-award financial activity on grant accounts to ensure accuracy and compliance with institutional and sponsor policies.
• Process transactions such as payroll distributions and salary expense transfers to ensure alignment with grant budgets and allowable cost principles.
• Track and support compliance with effort reporting, cost sharing, and sponsor progress reports.
• Coordinate with principal investigators and research administration teams to resolve financial discrepancies or issues.
• Financial Oversight:
• Review and process departmental financial transactions such as journal entries, requisitions, reimbursements, travel requests, purchasing card reconciliation and internal transfers, ensuring accuracy, appropriateness, and compliance with university policies and sponsor requirements.
• Perform monthly, quarterly, and annual reconciliations of financial data across multiple funding sources.
• Assist the Finance Manager with annual budget development, financial projections, and variance analysis related to both grant and non-grant accounts.
• Track funding commitments, support fiscal year-end closeout and roll-forward processes, and prepare detailed reports for faculty, program directors, and leadership to inform decision-making.
• Departmental Support and Training:
• Provide guidance on allowable expenditures, correct funding sources, and documentation standards as they pertain to both sponsored and non-sponsored accounts.
• Serve as a point of contact for financial and grant award inquiries from faculty and staff within the Department of Surgery.
• Develop and deliver financial grant management training sessions and resource materials to promote compliance and understanding of policies and procedures.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with University of Arizona financial systems (UAccess Financials, UAccess Research, and UA Analytics).
• Proficiency in Excel and financial reporting tools, including pivot tables and formula-based data analysis.
• Familiarity with NIH, DoD, and other major research sponsors' policies and procedures.
• Degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Experience in accounting or financial oversight, ideally in a healthcare or academic research setting.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $59,404-$74,254

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

Career Stream and Level: PC2

Job Family: Grant & Contract Admin

Job Function: Research

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1