HR Coordinator (Contract, Temporary)

Campus Title: HR Coordinator (Contract, Temporary)

Department: Human Resources

FLSA Status: Non-Exempt

Job Type: Part-time, Temporary (Non-benefited)

Timeframe: Oct 1, 2025 - December 15, 2025

Shift: Monday-Wednesday 6 hours per day / actual hours each day to be a flex start time (with a 30 minute unpaid lunch)

Regular Days Off: Thursday-Sunday

Supervision Received: Reports to the Director of Human Resources

Supervision Exercised: None

Salary: $20.00 per hour

General Statement of Duties:

We're looking for a detail-oriented and organized HR Coordinator to join our team on a temporary contract. This role supports daily HR operations and plays a key part in keeping things running smoothly.

Duties and Responsibilities:

Duties include but not limited to:

• Essential:
• Answer incoming HR-related phone calls and direct inquiries as needed
• Monitor and respond to HR emails in a timely and professional manner
• Employee Transcript Monitoring
• Employee Registrar Reporting
• Create and maintain accurate and confidential personnel files
• Oversee and update the HR calendar, including tracking key dates and events
• Provide support in the hiring process, including interview coordination and candidate communication
• Assist with onboarding new hires, including but not limited to preparing materials and delivering presentations
• Perform other administrative tasks as needed to support the HR team

Job Requirements:

Required Qualifications:

• Prior experience in an administrative or HR support role preferred
• Strong attention to detail and ability to stay organized
• Comfortable working with confidential information
• Excellent written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently and manage multiple tasks

Additional Information:

Disability Accommodations: Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.

Background Check: Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.