"HR Coordinator"

Job Details

HR Coordinator
Milwaukee, WI
Full Time
JR10005782

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:
HR Coordinator

Job Category:
University Staff

Employment Type:
Regular

Job Profile:
HR Coordinator

UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here.

School/College/Division Description

Employees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules. If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!

Job Description

The HR Coordinator works closely with HR Business Partners to support the daily operations of Human Resources within UWM HR Shared Services. This role serves as a key point of contact for employees across campus and ensures accurate and timely HR processes related to recruitment, onboarding, payroll, benefits, and personnel data. The ideal candidate will have strong attention to detail, a foundational understanding of HR policies and regulations, and excellent customer service and collaboration skills.

Key Responsibilities include, but are not limited to:

Contract Administration & HRIS (45%)

• Support HR Business Partners in coordinating new, continuing, or revised contracts.
• Serve as the primary source for pre-employment and onboarding, including I-9, E-Verify, background checks, and credentialing.
• Review contracts for compliance with UWM and UW System policies; track end dates and coordinate extensions.
• Enter and maintain personnel, position, job, tenure, and profile data in Workday, including additional pay.
• Assist with reporting, audits, and personnel actions (FTE, department, compensation, classification changes).
• Monitor Workday reports and implement necessary corrections.

Employment Support (45%)

• Collaborate with HR Business Partners and other offices on HR procedures such as immigration, salary changes, and overloads.
• Maintain personnel files and ensure compliance with retention guidelines.
• Coordinate recruitments: create and maintain postings, update applicant statuses, and support HR Business Partners.
• Assist with offboarding and direct inquiries to the appropriate parties.

Compliance & HR-Related Support (10%)

• Run system reports for routine and cyclical events, including budget cycles and payroll processes.
• Support special projects that advance HR Shared Services' strategic objectives.

Additional Information:

• This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire.
• Selected candidates will be required to complete an I-9 form to verify eligibility to work in the U.S.
• Hybrid work arrangements may be available. Primary work will be conducted on the UW-Milwaukee campus, with remote work requests considered after the initial training period. Details will be discussed during the interview process.

Key Job Responsibilities:

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities
• Enters, reviews, and processes HR transactions according to established policies and procedures
• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
• Manages the dissemination of HR related communications to various audiences under the direction of leadership
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing

Minimum Qualifications

• A minimum of one year of experience working in a business office or administrative support role
• Experience working with data management, data administration, and/or information systems

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience by the date of hire
• Experience using human resources information systems (e.g., Kronos, PeopleSoft, Workday, applicant tracking systems)
• Demonstrated understanding of human resources principles and practices related to staffing, onboarding, and employee orientation
• Experience providing customer service, including responding to both routine and complex inquiries
• Demonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and cultures
• Experience working within a public sector, higher education, or federal organization

Target Salary Range

$44,000 to $48,000 (Final salary offer will be determined based on knowledge, skills, and experience)

Application Instructions

Interested applicants are required to apply online and provide:

• A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
• A resume

In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from a cover letter and resume will not be considered.

Questions about this position should be directed to Angelee Vang at vangap@uwm.edu.

Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.