Job Description

Summary Description

Under direction from the Executive Director, Human Resources Employer/Employee Relations, performs a variety of complex, technical and paraprofessional duties involved in human resources program areas including recruitment and selection, compensation, employee training, catastrophic leave, equal employment opportunity and special programs for classified and certificated personnel; provides administrative and clerical support to administrative staff.

Distinguishing Characteristics

This is the journey level class within the Human Resources Specialist series. Employees within this class are distinguished from the Senior Human Resources Specialist in that the latter provides lead direction to Human Resources Specialist positions and collaborates with the Executive Director, Human Resources Employer/Employee Relations, in the development of scope, issues and deadlines within the framework of standard policies and procedures. Employees at the Human Resources Specialist level participate in a variety of duties requiring independent judgment in the application of established personnel policies and procedures.

Representative Duties

• Interpret human resources policies and procedures; respond to requests for information and assistance from employees, management, outside agencies and the public; answer questions regarding the nature of employment vacancies within the District.
• Assist in developing and implementing recruitment programs; prepare job bulletins, announcements, and recruitment information; schedule interview appointments; conduct reference checks; extend employment offers; inform applicants of rejection as directed.
• Conduct orientation for members of hiring committees; instruct committee members in the on-line screening process and provide assistance throughout the recruitment process; interpret and review hiring policies; prepare detailed and statistical reports and orientation packets.
• Evaluate and verify applicant transcripts and work experience to determine eligibility and salary placement, appropriate minimum qualifications, and equivalency determination.
• Assess on-line employment applications for completeness and minimum qualifications; contact applicants who need to submit supporting documents; assist applicants with on-line application processes; route applications to appropriate division offices.
• Serve as Equal Employment Opportunity representative for assigned recruitments; ensure compliance with State and Federal EEO laws and District hiring policies; monitor applicant screening process; verify screening sheets for accuracy in consultation with the committee chair.
• Maintain current short-term and substitute lists for classified personnel; review requisitions and applications; contact short-term and/or substitutes for job assignments; maintain detailed records related to short-term and/or substitute employees and ensure that required documentation and pay information is received and/or processed accurately.
• Ensure proper completion and verify accuracy of various employment forms and hiring documents in accordance with federal and state laws and District policies; ensure compliance with immigration regulations.
• Conduct and/or assist with new hire orientations for all new personnel; meet with new employees to explain District policies and contract provisions; prepare and input new information into the HRIS database; audit and distribute required information to payroll and other appropriate personnel.
• Evaluate, review, and monitor various employee leaves of absence to remain current on employee return dates and status of employment; evaluate eligibility for application of various federal and state laws; provide timely notification to employee of approved leave request and process related paperwork; input information into HRIS database.
• Participate in job fairs; travel to various locations to represent the District in the recruitment of potential academic and classified positions; set up District display and tables; respond to questions and inquiries from the public and provide appropriate employment information.
• Maintain confidential personnel records; record and update employee status changes; assure proper authorization of salary increases, assignment changes, resignations, retirements, leave requests, leaves of absence and terminations; audit personnel records to ensure completion of performance evaluations; process and file employee performance evaluations.
• Receive notification of educational units completed from academic employees; research and verify applicability of course work, grades and credits earned; compute required salary adjustments, appropriate contract provisions, and post to personal records. Respond to questions from District employees regarding employment practices, policies, and procedures; as assigned, develop, and provide in-house training programs to ensure District employees understand and comply with various employment laws.
• Prepare word processing documents such as agendas, forms, correspondence, and salary schedules related to assigned activities; assemble packets for various committee meetings.
• Generate a variety of detailed and confidential reports; evaluate all reports for integrity and accuracy of data; conduct research on current and archived human resource and payroll data as needed.
• Research, compile, prepare, proofread, and format detailed data for the monthly agenda; compose biographies for new employees; maintain backup documents for monthly Board agendas.
• Perform related duties as required.

Qualifications

Knowledge of:

• Fundamental principles and practices of human resource administration including recruitment, equal employment opportunity practices, leave benefits administration, compensation, and labor relations.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Principles and procedures of confidential record keeping and filing.
• District personnel policies and procedures.
• Principles of business letter writing and basic report preparation.
• Pertinent federal, state, and local codes, laws, and regulations pertaining to human resource employment operations and practices.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.

Ability to:

• Perform a variety of technical and paraprofessional duties related to the human resource function.
• Develop and implement recruitment programs.
• Screen and process employment applications and other related documents.
• Provide technical training, information and assistance to others concerning employment laws, policies, and procedures.
• Ensure proper completion and verify accuracy of various employment forms and hiring documents.
• Interpret and apply applicable federal, state, and local laws, codes, and regulations.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Work confidentially with discretion.
• Understand and follow oral and written instructions.
• Compile data, maintain records and files, and participate in the preparation of administrative or technical reports.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Report to work on a regular and consistent basis, as scheduled, to assigned job.

Education and Experience Guidelines

Equivalent to two years of college level course work in human resources, business administration or a related field. Two years of clerical and technical experience in the human resources field, preferably in a community college district. A valid California drivers license, and proof of automobile insurability.

Physical Demands and Working Environment

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to ensure health and comfort. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Supplemental Information

Range 127 of CSEA Salary Schedule. Work schedule: Monday - Friday (8:00 AM - 5:00 PM) - Schedule and shift are subject to change in accordance with the department's needs. Required Documents: Resume. Hours Per Week: 40. Months: 12.