"Human Resources Specialist"

Human Resources Specialist

Division: Human Resources
Department/Office: Human Resources

St. Catherine University is seeking a Human Resources Specialist to provide cross-functional support across HR operations, compliance, learning facilitation, and recruitment. This is a highly operational, hands-on role that involves detail-oriented work, including managing HR records, onboarding documentation, and HR systems.

The role ensures timely execution of HR processes, maintains critical compliance and policy records, coordinates employee relations case logistics, facilitates HR-run trainings, and supports recruitment and hiring for staff, faculty, and student employees. The HR Specialist bridges operational gaps across recruitment, onboarding, benefits, ER/Title IX, and policy management, enabling HR leadership and specialists to focus on strategic initiatives.

This role is ideal for someone who enjoys hands-on work, thrives in a fast-paced environment, and is motivated to improve processes and drive operational efficiency across HR functions. Key Responsibilities:

• Serve as the primary point of contact for HR, overseeing front desk operations and ensuring a welcoming, responsive experience for employees, candidates, and campus partners.
• Manage HR records and documentation across systems (Banner, DocFinity), ensuring accuracy, confidentiality, and audit readiness.
• Support full-cycle hiring processes for staff, faculty, and student employees including posting job ads, assist with position description updates, screening, and generate offer letters.
• Coordinate candidate logistics, including interview scheduling and travel arrangements.
• Support Employee Relations and Title IX processes by managing case documentation, scheduling meetings, and tracking follow-ups.
• Maintain compliance training records and support LMS administration and reporting.
• Conduct personnel file audits and assist with policy updates to ensure regulatory compliance.
• Facilitate HR-led orientations and trainings, including new employee onboarding and student employment sessions.
• Maintain training materials, track participation, and gather feedback to enhance learning experiences.
• Coordinate HR projects, track progress, and maintain operational calendars for key deadlines and initiatives.
• Develop and improve workflows, checklists, and processes to enhance efficiency and consistency across HR functions.
• Provide backup coverage for HR team members during absences and support critical functions during high-volume periods, ensuring continuity of operations.
• Assist with logistics for HR programs, trainings, and employee engagement initiatives.
• Manage employment verifications and background check processes, ensuring timely and compliant completion.

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid 'gift' days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Accrued sick time

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years in HR, recruiting, training coordination, or related administrative/project role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills; comfortable facilitating small group trainings.
• Proficient with MS Office/Google Suite; experience with LMS, HRIS, or case management systems preferred

Preferred Qualifications:

• Detail Orientation: Maintains accurate records and tracks deadlines without close supervision.
• Process Mindset: Creates and maintains workflows for repeatable success.
• Confidentiality: Handles sensitive data and conversations with discretion.
• Collaboration: Works effectively with diverse stakeholders across HR and the University.
• Adaptability: Shifts focus based on HR's operational peaks and changing priorities.

Application instructions:

Posting Number: 20220806-STAFF
Posting Start Date: 03/25/2026
Application Deadline: 4/8/2026

Compensation: The salary is $38,900 - $51,000 depending on qualifications and experience.