"Internships & Career Development Program Associate"

Internships & Career Development Program Associate

Company:
Berea College

Job Location:

Category:
Career Development and Services

Type:
Full-Time

Description:
The Program Associate will support joint aspects of the Internships & Career Development Program, such as managing office operations and implementing events, with the primary focus on functions related budgets, documentation, communications and program funds disbursement in collaboration with the Internship & Career Development Operations & Communications Manager.

Your Key Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Operations for the Internship and Career Development Programs
  • Handle budget-related functions including tracking operating and endowed accounts as well as grant funds
  • Assist with planning and implementing events
  • Provide backup for labor students who perform reception/administrative duties in the welcome area
• Assist with Coordination of the Internship & Career Development Programs
  • Support review of 250+ offers made to students and submitted by site supervisors through DocuSign checking to see they meet program requirements, requesting revisions as needed
  • Initiate Box file for every student, check probation status in Banner, communicate with the CIE regarding approval for F-1 students as needed, apply appropriate labels in Handshake,
  • Monitor DocuSign and Moodle for receipts, and Internship agreements and save pdf records for each student
  • Record dollar amounts paid to students
  • Support emails to each site supervisor prior to the beginning of the internship, providing expectations and copies of the intern’s proposal and agreement
  • Initiate check requests for payments for any student fund disbursements
  • Assist with tracking/processing timesheets, evaluations and assessment, as needed
  • Assist with monitoring and responding to Internships & Career Development email accounts
• Support administration of Peripheral Experiential Programs and Funds

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.

What You'll Bring:
Education required to ensure success in this position:

• Bachelor’s Degree

Experience required to ensure success in this position:

• 3-5 years of experience supporting student-focused programs in higher education
• Computer and data-management experience
• Customer service orientation and positive attitude
• Basic accounting experience

Special skills, knowledge and abilities:

• Excellent communication, including written, and in-person skills; ability to develop/maintain effective relationships with diverse populations (including but not limited to students, alumni, faculty, administration, and staff)
• Computer proficiency and data management skills, including expertise with Microsoft Outlook, Word, Excel, Zoom, DocuSign, Banner, and Handshake
• Efficient work habits; ability to productively handle details of multiple ongoing responsibilities while maintaining high standard of quality and accuracy in a fast-paced environment
• Creative problem-solving skills, along with willingness and ability to take initiative
• Collaborative working style with ability to work independently without direct supervision with strong belief in teamwork
• Ability to follow procedures and maintain confidentiality
• Enthusiasm, flexibility

License, certification, or registration necessary:

• Valid driver’s license
• Required background checks

Physical requirements:

• Ability to navigate campus/public buildings and grounds
• Ability to travel by car and/or plane
• Ability to occasionally lift up to 20 lbs.

Environmental conditions:

• Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty
• Occasional travel required for meetings, conferences, etc.
• Ability to occasionally work evenings and weekends, as needed

Ability to operate the following vehicles or equipment:

• Standard office equipment: computer, fax, phone, etc.
• Job related technologies required, including but not limited to MS Office, Handshake, DocuSign, Zoom, Banner, Chrome River, Smartsheet, Canva and social media platforms

Apply Now