"Office Assistant"

Position Information

Position Title	Office Assistant
Department	Assessment/Accreditation
Appointment Term	Spring (January - May)
FLSA	Non-Exempt

Job Summary

The Office of Assessment and Accreditation (OAA) is seeking an Office Assistant with an interest in using CANVA and generative AI (ChatGPT, Copilot, etc.) to develop materials for the OAA. After software and procedural training, the Office Assistant will conduct general office tasks and assist with producing marketing materials for OAA. This position has the opportunity for summer employment.

Essential Duties

• Expand skills or learn to use CANVA for developing OAA marketing materials
• Expand skills or learn to use generative AI, such as ChatGPT or Copilot to assist in developing images from original text or data
• Assist with content development and design of recurring newsletter
• Assist with clerical functions, such as confirming receipt of paperwork and meeting attendance, developing checklists and timelines, and briefly covering the office
• Assist with Excel spreadsheets, Word documents, and PowerPoint slide decks
• Assist the OAA with event set-up, workshop registration and check-in, voting for tasting events, etc.
• Assist the OAA by reviewing web pages for broken links
• May assist with social media or other departmental marketing efforts
• Other OAA duties as assigned

Required Qualifications

MWSU Student Degree Seeking At least an overall 2.0 GPA Enrolled at least part-time

Preferred Qualifications

• Prefer a student with experience or a willingness to learn about using CANVA
• Prefer a student with experience or a willingness to learn about using generative AI (ChatGPT, Copilot, etc.)
• Prefer a student with an interest in expanding personal creative skills
• Must have introductory-level experience using Microsoft Word, Excel, and PowerPoint
• Must have excellent written and verbal communication skills
• Must have excellent customer service skills
• Must be detail oriented, punctual, and reliable

Knowledge, Skills, and Abilities

The OAA serves administrators, faculty, and staff, so the Office Assistant will be expected to exhibit professionalism in communication, behaviors and appearance. Key to success for the Office Assistant is a willingness to follow university and department procedures at all times and to expand personal creative skills.

Physical Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Location where duties are to be performed

Popplewell 119-A

Federal Work Study

Not Required

Hours of Work

Anticipate 15 hours per week Varied hours

Posting Detail Information

Posting Number	ST266P
Number of Vacancies	1
Open Date	12/10/2025
Priority Deadline	12/15/2025
Open Until Filled	Yes

Special Instructions Summary

All students are encouraged to apply for Federal Work Study. You must complete the Free Application for Federal Student Aid (FAFSA) and submit all requested documentation (if applicable) for your eligibility to be determined. This position can hire a student who does or does not qualify for Federal Work Study eligibility. For more information on Federal Work Study eligibility, contact Financial Aid. (Eder Hall 103; 816-271-4361; website)