"Office Coordinator I - International Education Center"

Job Details

Job Title: Office Coordinator I - International Education Center
Location: Georgia College & State Univ
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 289460

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Office Coordinator coordinates and administers the financial and data processes of the International Education Center (IEC) in support of the Study Abroad and International Student/Scholar programs at Georgia College & State University (GCSU), while also maintaining front-line customer service/reception.

Responsibilities

Bookkeeping and Financial Management - 50
-Manage faculty-led Study Abroad (SA) program budgets, and receive, process, and track student deposits, and cash, credit card and tuition payments for Study Abroad courses/credits, plus International Student Club activities.
-Process and issue refunds as appropriate and as directed.
-Payments to vendors and providers
-Submit invoices to be paid
-Record invoices paid/payments.
-Reconcile all SA program funds monthly, with weekly written reports to Assistant Vice-President (AVP), International.
-Work with GCSU financial offices on all SA and International Admissions financial matters.
-Prepare SA faculty contracts for review by AVP, distribute contracts, and process required paperwork.
-Receive and prepare SA faculty travel authorization and cash advance/reimbursement requests for review by AVP.
-Process same upon approval

Administrative Support - 25
-Anticipate and provide unit-specific and general administrative support to the unit, including communications, mail, event support, and calendaring.
-Distribute AVP's staff meeting agenda.
-Assist International Admissions staff with records filing and maintenance.
-Process purchase orders.
-Receive and prepare GCSU faculty-led SA proposals for review.
-Enroll students in STEP and insurance programs.
-Register students in Banner courses created by SA staff.
-Process documents to be reviewed by Legal Affairs and Academic Affairs.

General Office Management and Reception - 20
-Greet visitors and answer general questions, referring to staff as necessary.
-Answer office telephone(s) and email.
-Ensure that IEC facilities are kept tidy, safe, well-maintained, and present a professional but warm and inviting environment for students, faculty, staff, and visitors.
-Maintain and anticipate supplies inventory and needs.
-Place orders for supplies and verify receipt of same.
-Oversight of unit's central printers and photocopier.
-With input from AVC, recruit, hire, train, and supervise student workers.

Other - 5
-Other duties as assigned.

Required Qualifications

Educational Requirements
Associate's degree, OR an equivalent combination of education and experience.

Other Required Qualifications
- Experience with MS Office applications, including Excel.
- Familiarity with computerized financial and data management systems.
- Strong bookkeeping skills.

Required Experience
At least three years of relevant experience.

Preferred Qualifications

Additional Preferred Qualifications
- Very strong bookkeeping skills
- Experience with computerized financial and data management systems.
- Solid experience using MS Office applications and comfort with use of technologies.
- Exposure to, or experience with/interest in, foreign cultures and languages a plus.

Preferred Educational Qualifications
Bachelor's degree.

Preferred Experience
At least three years of related experience, OR an equivalent combination of education and experience.

Required Documents to Attach

List of References

Knowledge, Skills, & Abilities

ABILITIES
-Strong attention to detail/focus, plus initiative and ownership of tasks.
-Ability to accurately follow directions, policies and procedures, work independently, and to anticipate and respond to both sudden and cyclical needs.

KNOWLEDGE
Understanding of common office operations and workflows, plus office technologies.

SKILLS
Strong bookkeeping, data, and time management skills, plus solid interpersonal communications skills, and collegiality.