Office Manager Budget Coordinator

Office Manager Budget Coordinator

Posted: 27-Feb-26

Location: New London, Connecticut

Categories: Staff/Administrative

Internal Number: 1479

Budget Management:

1. Student Life

• Responsible for budget management (develop annual budgets, budget tracking strategies, and budget reports) for three Student Life departments: Office of Campus Life, Campus Safety, Health Promotion and Wellbeing
• Lead contact for Division of Student Life with Accounting for policies and procedures for purchasing, budget management/tracking, point of sale, student payroll, etc.
• Offer budget management training to Student Life staff

2. Student Clubs and Organizations

• Develop student organization policies for financial spending and budget management
• Serve as trainer and educator for the 80+ student organization about financial policies and procedures.
• Collect, code and process statements/invoices for payments and order supplies for student groups

3. Office of Campus Life

• Prepare, process and file Request for Payment forms, Deposit Requests and other financial transactions
• Manage budget tasks (tax form preparation, accounts payable, student payroll et al) for all student group accounts
• Advise student group treasurers on budget development and fiscal management
• Manage departmental Camel Cash point of sale process and credit transactions for student groups.
• Maintain and update departmental preferred vendor list and process appropriate purchase orders for student groups
• Collect, track, and monitor all program registration fees and revenue
• Serve a primary purchaser for CTW OneSource.

4. Student Managed Coffee Shops

• Serve as financial trainer/supervisor for three student managed retail coffee locations on campus: Train, and develop financial procedures for the approximate thirty student baristas and managers working in the three locations.
• Lead contact with Accounting for credit card point of sale software systems.
• Develop and deliver periodic training programs for student managers on all financial policies and procedures
• Manage and organize all daily transactions and deposits.
• Collect, code and process statements/invoices for payments
• Prepare, process and file Request for Payment forms, deposit requests and other financial transactions

Office of Campus Life Office Manager

• Provide administrative assistance to all professional staff members of the Office of Campus Life
• Collect, code and process statements/invoices for payment and departmental purchases.
• Manage and maintain appointment schedules; set up meetings, interviews, conference calls and other events
• Supervise and train all student Program Assistants
• Oversee scheduling and calendar for the Associate Dean for Campus Life
• Maintain files for departmental projects
• Monitor and track Office of Campus Life program registration processes and sign-ups.
• Assist with logistical arrangements for Office of Campus Life programming excursions, which include working with outside vendors, hotels/conference centers, etc.
• Perform all other duties and responsibilities as assigned or directed by the supervisor.

Campus Safety/Camel Card Office

• Day to day budget operation and transaction tracking.
• Oversee the internal and external billing process for Campus Safety and Camel Card.
• Supporting the department with staff scheduling and payroll
• Responsible for providing overtime chargebacks to departments for Campus Safety services.

About Connecticut College
Connecticut College is a private liberal arts college in New London, Connecticut with a total undergraduate enrollment of over 1,700 students.