"Office Manager, Dean's Office"

Job Details

Position Description

The Office Manager for the School of Engineering (SOE) plays a key role in ensuring the smooth and efficient operation of the Dean’s Office. This position is responsible for managing administrative functions, supporting faculty and staff, overseeing budgets, and coordinating events and communications that enhance the School’s mission and visibility. This is an in person on campus non -remote position.

Job Responsibilities

• Maintain a welcoming and professional office environment. Provide excellent customer service as the first point of contact for inquiries and communications directed to the Dean's Office.
• Manage, oversee and enhance the day-to-day operations of the School of Engineering’s administrative office.
• Oversee budget management and financial operations in consultation with the Dean of Engineering.
• Supervise and support the dean’s office staff, departmental administrative assistants, and student workers, including hiring, training, and scheduling.
• Coordinate and assist with major School of Engineering events such as recruiting visits, Engineering Awareness Days, University Open Houses, Accepted Students Days, and Engineering Board of Advisors meetings.
• Provide logistical and administrative support for recruitment, outreach, and networking activities that promote the School and its programs.
• Assist with project tracking, data collection and documentation for key initiatives.
• Collaborate closely with the Dean on internal and external communications and correspondences.
• Prepare correspondence, agendas, presentations and other documents in coordination with the Dean.
• Manage the procurement of equipment, supplies, software, and other resources funded by the Dean’s budget.
• Support student-related functions and initiatives within the School of Engineering.
• Other duties and special projects as assigned.

Requirements

• Excellent written and verbal communication skills.
• Demonstrated ability to multitask, prioritize, and work effectively both independently and collaboratively.
• Professionalism, discretion, and a student-centered approach in all interactions.
• Strong organizational, problem-solving, and leadership abilities.
• Strong computer proficiency, including Microsoft Office Suite and Google Workspace (G-Suite).
• Experience with Banner or other Enterprise Resource Planning (ERP) systems preferred.

Education and Experience:

• A higher education degree is preferred but not required.
• Minimum 2+ years of administrative or office management experience, preferably in higher education.
• Significant experience in office administration, operations management, or a related leadership role is highly valued.