"Office Manager"

Posting Details

Working Title
Office Manager

Position Number
00877A

Department
ALUMNI OFFICE-C/W

Location
Norfolk, VA

Type of Position
Classified

Type of Job
Full Time

EEO Category
F Administrative Support (Clerical & Sales)

Job Description

This position serves as the Office Manager for the Office of Alumni Relations with primary responsibility to the Associate Vice President for Alumni Relations. Specific duties include: providing primary clerical and fiscal support for the Alumni Relations staff, answering inquiries from the public concerning university programs and services, and providing administrative support to the Alumni Relations Staff and the Association’s Board of Directors and Executive Committee. This position performs routine technical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivables, and financial records.

Knowledge, skills and abilities

Working knowledge of effective customer service and problem resolution techniques. Working knowledge of basic accounting principles and budgeting management. Strong working knowledge of PC-based software such as the Microsoft Office Suite to prepare correspondence, manipulate data, and produce reports and spreadsheets; proficiency in relevant software systems and data entry. Strong attention to detail. Excellent communication abilities to effectively manage financial aspects within an office environment. Effective oral and written communication skills to include proficiency in English grammar, spelling and proofreading. Effective time management and organizational skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing shared office tasks. Demonstrated ability to work with budgets and maintain records.

Special licenses, registration or certification
None

Education or training
None

Level and type of experience
Considerable experience providing progressively responsible administrative, clerical, and fiscal support.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some experience in administrative operations and fiscal management.

Conditions of Employment
Standard hours of operation are Monday through Friday 8am to 5pm in office.

Annual Salary/Hourly Rate
Salary range between $45,000 - $50,000

Job Requisition Number
S03240

Job Open To
General Public

Open Date
03/09/2026

Close Date
03/20/2026

Open Until Filled
No

Special Instructions Summary
Please upload cover letter, resume, and professional references.