"Open Rank Business Services Professional (Intermediate or Senior)"

University of Colorado Anschutz Medical Campus

Department: Radiology

Job Title: Open Rank Business Services Professional (Intermediate or Senior)

Position #: 00828509 – Requisition #:37588

Job Summary:

The Business Services Professional (Open Rank) provides operational and management support to the Department of Radiology. This position requires a working knowledge of all current University and department policies that are relevant to business services, which may include, but are not limited to, procurement, human resources, budget, events, and travel. This position supports the daily business needs of the department and faculty. Tasks assigned to this position require critical thinking, complete attention to detail, and the ability to independently resolve noted discrepancies. This position will work with section chiefs or designee on clinical scheduling in Qgenda. This task requires organization, focus, analytical, and technical skills. The position is responsible for maintaining accuracy in Qgenda reporting. This position will provide support for the faculty promotions and tenure process. This position is cross-trained with other positions and provides coverage as needed.

Examples of Work Performed:

Senior and Intermediate Levels:

• General Operational Management (50%):
  • Maintain an appropriate stock of general office supplies, printer supplies, and other incidentals. Place orders using appropriate purchasing procedures, adhering to purchasing guidelines and requirements, and completing necessary paperwork.
  • Manage calendars for section chiefs, vice chairs, including scheduling meetings and assisting in day-to-day workflow.
  • Coordinate events for the department, faculty, and office staff, submit expenses for reimbursement, and adhere to financial policies and procedures.
  • Assist with Qgenda scheduling and reporting for assigned sections, working closely with section chiefs. Monitor AMION schedules to maintain consistency between Qgenda and AMION schedules for clinical services.
  • Assist in resolving faculty concerns regarding data entry in Qgenda and AMION schedules.
  • Respond to in-person, written, and telephone requests from faculty, colleagues, and other university personnel.
  • Assist in managing all aspects of day-to-day operations of the department by fostering an effective, proactive attitude to provide service, scheduling meetings/space, coordinating catering as needed, planning events, and managing incoming and outgoing mail.
  • Additional related tasks as assigned by the supervisor.
  • Responsible for promotion and tenure committee and faculty support, which includes scheduling and/or attending meetings, sending out reminders to faculty involved in the review or promotion process, and coordinating workshops.
• Financial Processes (30%):
  • Process travel and personal reimbursements for faculty and guests.
  • Act as the Marketplace Requester; process procurement requests including CU Marketplace Purchase Orders (POs), Standing Purchase Orders (SPOs), Payment Vouchers.
  • Maintain current knowledge of financial processes and guidelines; attend training as needed or required.
  • Assist faculty by tracking academic enrichment accounts.
  • Interpret and follow current University policies and procedures relating to procurement, travel, and expense reimbursements; Assist faculty and guests with expense reports (Procurement and Travel) as needed.
  • Confirm that appropriate funds for allocation of expenses comply with all relevant University regulations and policies.
  • Support department in other financial duties, including cash handling, deposits, billing, accounts payable, and account management.
• HR Operations (10%):
  • Utilizing Qgenda, this position is responsible for accurate tracking and reporting of monthly employee leave data and records for the payroll liaison.
• Customer Service (10%):
  • Establish and maintain cooperative working relationships with faculty and staff in the department, academic and non-academic section chiefs, and the campus community.
• Senior Level Only:
  • General Operational Management: Effectively handle sensitive and confidential personnel and financial issues on behalf of leadership with tact, discretion, and professionalism. Collaborating with the staff and others within the office to identify opportunities to improve processes and implement plans to follow through. Answer straightforward questions where possible and provide information about the University and Department policies and procedures.
  • Financial Processes: Verify appropriate funds for allocation of expenses and ensure financial transactions are appropriate and comply with all relevant University regulations and policies. Support department in other financial duties, including cash handling, deposits, billing, accounts payable, and account management.

Work Location:

On-site - This role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us:

[Details about benefits omitted for brevity as per instructions to focus on main content]

Qualifications:

[Qualifications details omitted for brevity]

How to Apply:

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position. 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address. Questions should be directed to: Cindy Mansfield, cindy.mansfield@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until October 31, 2025.

Anticipated Pay Range:

The starting salary range for this position has been established as: Intermediate Level: $55,975 to $71,200 Senior Level: $60,514 to $76,974