Part - Time EVENT ASSISTANT III - EVENT & ALUMNI ENGAGEMENT ASSISTANT

Job Details

Hiring Department
College of Agriculture Food & Natural Resources (CAFNR)
Advancement

Job Description

The College of Agriculture, Food and Natural Resources (CAFNR) is seeking a motivated, highly organized professional to support alumni engagement and event initiatives. This part-time position provides hands-on experience in event planning, alumni relations, and university advancement, while also playing a critical role in the administrative operations that support these efforts.

This role is ideal for an early-career professional, recent graduate, or detail-oriented individual looking to build experience in event management, nonprofit development, or higher education administration. The position offers exposure to large-scale signature events and alumni work, including board management and events.

The Event & Alumni Engagement Assistant will work closely with the Coordinator of CAFNR Alumni Engagement and serve as both an operational and administrative partner.

Key Responsibilities:

Administrative & Operational Support:

• Prepare event materials including name tags, guest lists, printed materials, and signage.
• Schedule meeting spaces and coordinate venue reservations.
• Provide support for alumni board meetings, including lunch and room reservations, reminder emails, and sending out zoom meetings.
• Maintain detailed budget spreadsheets and assist with expense tracking.
• Log receipts, reconcile event expenses, and assist with financial documentation in accordance with University policies.
• Maintain organized digital and physical files related to events and alumni engagement.
• Monitor the CAFNR Alumni email inbox, answering questions as they arise.
• Track RSVPs, update attendance lists, and maintain accurate event records.
• Provide general administrative support to ensure smooth daily operations.

Event Coordination & Execution:

• Coordinate and execute small events from start to finish.
• Provide logistical and administrative support for large-scale signature events such as CAFNR Unlimited, CAFNR Tiger Classic (Golf Tournament), CAFNR Alumni Awards, Missouri State Fair, CAFNR Homecoming Parade Watch Party, and more.
• Assist with vendor communication, timelines, supply preparation, and event-day execution.
• Support event setup, guest registration, and post-event follow-up.

Collaboration & Professional Development:

• Work collaboratively with campus partners including CAFNR Advancement, CAFNR Marketing & Communications, and the Mizzou Alumni Association.
• Gain exposure to fundraising initiatives and boards.
• Support volunteer engagement efforts and stewardship activities.
• Participate in planning discussions and contribute ideas to improve processes and event experiences.

Shift
20 hours per week Monday - Friday - (Flexible scheduling with occasional evening or weekend events.)

Minimum Qualifications
High school diploma or equivalent and some work experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Bachelor's Degree Preferred
• Strong attention to detail and organizational skills required.
• Ability to manage multiple tasks and meet deadlines required.
• Proficiency in Microsoft Office (particularly Excel and Outlook).
• Interest in event planning, nonprofit work, alumni relations, or higher education.
• Previous experience in administrative support, customer service, hospitality, or event coordination.
• Self-starter with a strong sense of ownership and follow-through.
• Must be able to assist with event set-up and lift up to 25 lbs
• Travel not required for this role.

Anticipated Hiring Range
The anticipated hiring range for this position has been established as $15.00 -$24.00 hourly.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: GGS-005
University Title: EVENT ASSISTANT III

Application Materials
MU Application, Cover Letter, CV/Resume, and contact information for references will be required for hire.

Benefit Eligibility
This position is not eligible for University benefits. Individuals in non benefit eligible positions may choose to participate in the Tax Deferred Annuity Plan (403b). For information about this plan, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.