"Payroll and Accounts Payable Assistant"

Payroll and Accounts Payable Assistant

Company:
City University of Seattle

Job Location:
Bellevue

Category:
Human Resources

Type:
Full-Time

Company Description:

City University of Seattle (CityU) is a distinguished and comprehensive private nonprofit university and an affiliate of National University. We serve students regionally, nationally, and globally, reaching across borders to impart knowledge and empower individuals. With a focus on adult learners and online students, we provide flexible, accessible programs tailored to meet the needs of the modern learner. Offering over 60 academic degree programs, we are committed to expanding our student's knowledge, skills, and possibilities. Our mission is deeply rooted in the belief that education can improve lives. We invite you to join us in our commitment to fostering community, promoting diversity, and providing an environment where every student can thrive and achieve their educational goals.

Job Description:

Job Summary:

This Payroll and Accounts Payable Assistant position is responsible for collecting, processing, and inputting data for payroll processing, as well as verifying all information for accuracy and running appropriate reports. This position is also responsible for the Accounts Payable day-to-day operations in the Business Office.

Essential Duties and Responsibilities:

• Responsible for staff payroll for the United States and Canada, including:
• Support the Payroll Manager as needed, including processing biweekly and monthly payrolls, preparing tax payments and garnishments for AP, assisting with quarterly and year-end tax filings, providing reporting and auditing support, etc.
• Input special pay and assist with teaching faculty payroll processing.
• Assist teaching faculty and staff with payroll-related questions.
• Process new and updated W-4, direct deposit and W-2 forms.
• Assist with the preparation of 403(b) and year end reconciliations.
• Oversee basic accounts payable processes, including invoice processing, payment requests, expense reports, and state and federal tax payments, ensuring accurate coding and authorized approval for all invoices.
• Review the accuracy of information processed by the Accounts Payable staff prior to posting.
• Monitor the timeliness of recording and payment of the university's purchases of goods and services and ensures transactions are recorded in the appropriate account period.
• Respond to inquiries from vendors and staff in a timely manner.
• Assist with the preparation of the annual Form 1099 and Form T4A.
• Serve as the functional lead for the Accounts Payable system and ensure the integrity of the Accounts Payable data. Maintain the foundation configuration of the Accounts Payable module and coordinate testing as updates to the software occur.
• Provide back-up for other accounting personnel as needed.

Requirements:

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Associate's degree in accounting; Bachelor's preferred. Or equivalent combination of education and experience
• Minimum of two years of full-cycle payroll processing experience and five years of experience in accounts payable.
• Demonstrate high level of customer service, attention to detail, organizational, and problem-solving ability.
• Working knowledge of federal and state tax regulations.
• Ability to work independently with minimal supervision.
• Demonstrated ability to prioritize work, multi-task, and shift priorities as needed to meet deadlines.
• Demonstrated ability to review work of others for accuracy and compliance with policies and procedures.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals. Ability to write routine reports and correspondence.
• Ability to communicate effectively with diverse staff, faculty and students.
• Proficiency with MS Office products.
• Experience in Human Resources Management and Accounts Payable System preferred.
• Experience working in a university or higher education preferred.

Additional Information:

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is frequently required to sit, talk, hear, and perform repetitive motions of the hands or wrists.
• The employee is occasionally required to stand, walk, grasp or handle, stoop or bend, and reach.

Working Conditions:

The working conditions described here represent those an employee encounters while performing this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Work is generally performed indoors in a typical office setting.

Salary information:

$29/hour

Benefits Information:

We offer a comprehensive benefits package including paid holidays and paid time off; medical, dental, and vision insurance; health savings accounts (HSA/FSA); voluntary insurance; retirement benefits with employer matching; tuition benefits and other workplace perks such as flexible work schedules, anniversary programs and employee recognition programs, etc.

Application Instructions:

City University of Seattle accepts applications through this online process only. For consideration, please submit a complete application packet. A complete application includes the following:

• Completed Electronic Application Form
• Resume
• Cover Letter

Once you have created a profile, please remember to record your password. Responses will be sent to your Interview Exchange account if you use the 'Help Desk' feature. A hiring manager will contact candidates with qualifications and experience most aligned with current needs. Once the position is filled, you will see a status update in your account profile.

If you encounter technical problems while applying for a position, please use the 'Help Desk' feature in your Interview Exchange account to submit the issue to technical support. For non-technical issues or questions, please email employment@cityu.edu.

City University of Seattle is an equal opportunity employer and is continuously working to build a diverse faculty and staff. City University strongly encourages inquiries from all qualified individuals interested in becoming part of the CityU team, including women, Aboriginal peoples, persons with disabilities, and members of visible minorities.