"Assistant Director of HR Administration, Initiatives, and Programming"

Position Summary

Rutgers, The State University of New Jersey is seeking an Assistant Director of HR Administration, Initiatives, and Programming for The Office of the Senior Vice President for Human Resources. This role functions as a key strategic and operational partner to the Senior Vice President of Human Resources (SVPHR) and the Assistant Vice President of Human Resources Administration, ensuring smooth execution of daily activities and the realization of HR goals and initiatives in support of the Rutgers mission. The ideal candidate is a proactive, analytical, collaborative, and highly organized leader who thrives in a dynamic environment where priorities shift rapidly and tasks often involve sensitive, high‑stake issues.

Among the key duties of this position are the following:

Executive Support & Briefing Preparation

• Briefs the SVPHR in advance of meetings and events, ensuring all relevant materials, background information, talking points, and presentations are accurate and well-organized.
• Conducts internal and external benchmarking research in preparation for meetings drawing from emerging issues, industry trends, and peer institution practices.
• Develops high-quality PowerPoint presentations, written briefs, talking points, and background documents for internal and external audiences.
• Ensures systematic follow-up to meetings, decisions, and action items, tracking progress and coordinating across HR units and university stakeholders to ensure completion.
• Collaborates with the Policy and Employment Practices team to provide guidance on policy development.

Administrative Leadership, Communications, & Office Operations

• Supervises, manages, and mentors administrative staff and promote a service-oriented, professional, and confidential office environment.
• Provides leadership, coaching, and work direction to ensure effective management of daily tasks.
• Oversees the daily operations of the Office of the SVPHR, designing and maintaining systems that support efficient workflow, communication, and responsiveness.
• Manages scheduling, coordination, prioritization, budgeting support, and operational planning for the SVP and the office.
• Participates in budget discussions as appropriate and exercise delegated approval authority for office supplies, equipment, and training.
• Reviews and approves overtime and docked pay for all UHR units.

Strategic Projects & Initiative Management

• Leads and coordinates major HR projects and initiatives sponsored by the SVPHR, ensuring strong project design, timelines, accountability measures, and successful implementation.
• Oversees the planning and execution of internal team-building events for UHR and events on behalf of the Office of the University President, including but not limited, to the annual faculty and staff service recognition ceremonies and the Presidential Employee Excellence Recognition program.
• Manages the Human Resources brand and reputation, including oversight of websites, newsletters, and social media.
• Partners with HR leaders, academic units, and cross-functional teams to support the development and execution of strategic priorities and ad hoc special projects.

Process Improvement and Data Analytics

• Identifies opportunities to streamline business processes and implement strategies to improve workflow.
• Coordinates with subject matter experts to identify briefing and training needs, and develops briefings, training materials, and presentations for HR Liaisons HR Council Members to improve understanding of UHR policies and procedures.
• Compiles routine and ad-hoc reports, utilizing data tools to provide data-driven recommendations.
• Develops data-informed insights, analyses, and recommendations to support decision-making by senior leadership.
• Works with UHR leadership and stakeholder groups to develop formal feedback mechanisms and survey cadence.

Faculty Salary Equity Program Support

• Manages all aspects of the faculty salary equity program, including data collection, analysis coordination, process oversight, and communication.
• Supervises, manages, and mentors support staff to ensure timely and accurate execution of program deliverables.
• Partners with Academic Affairs, school leadership, and other university offices to ensure a consistent and rigorous review process.
• Prepares analyses, confidential reports, executive summaries, and presentations for leadership.

Labor Relations & Union Agreement Expertise

• Maintains a strong working knowledge of university union agreements, policies, and relevant labor frameworks.
• Ensures that analyses, briefings, and recommendations consider contractual obligations and labor‑management best practices.
• Serves as a resource to the SVPHR by identifying union‑related considerations tied to emerging initiatives or operational decisions.

Minimum Education and Experience

• Bachelor's degree and five (5) years of relevant experience.