"Payroll Supervisor"

Job Description Summary

The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations, and Maintenance.

The University of Pennsylvania is implementing a campus transformation entitled Penn Connects. This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/

Job Description

Reporting to the Operations and Maintenance Accounting and Payroll Manager for the Facilities & Real Estate Services (FRES) division, this position is responsible for the end to end payroll processes owned by the division. The Payroll Supervisor will be the subject matter expert on the payroll systems as well as the two collective bargaining agreements (CBAs) used to establish the pay rules in the systems to which the division must adhere. The Payroll Supervisor will deliver value to FRES through the development, maintenance and administration of training programs for supervisors, payroll administrator and others.
Responsibilities include managing the daily duties and providing supervision and guidance to a payroll administrator ensuring work is completed accurately and complete each day, ensuring weekly feed of payroll data to the University's central payroll team is accurate and on time, communicating with a diverse set of stakeholders and ensuring all updates in the system impacting union staff are done in accordance with the relative Collective Bargaining Agreement.

Responsibilities

• Payroll Function Management
  • The payroll operation includes responsibility for the calculation and collection of all necessary financial data, accurately and weekly sign-off by supervisors and managers on time-reporting for unionized employees (by work order) and weekly paid staff members.
  • This process must be a successful electronic transmission to central payroll each Monday by 3pm.
  • This role ensures accurate reconciliation of payroll and resolves outstanding discrepancies.
• Supervision
  • In addition to managing the day-to-day payroll operations, the Supervisor is responsible for all human resource functions related to the payroll staff, including hiring, training, performance management and employee engagement.
  • The Supervisor's role is critical to the success of back-office administration and is required to have strong leadership skill to be able to effectively manage people, processes, customer service and changes to information technology systems required to complete work.
• Process Improvement
  • The Supervisor will continually evaluate and re-design key business processes with the goal of implementing best practices and improving effectiveness of information systems for the payroll team.
  • The Supervisor will oversee the preparation of comprehensive documented procedures for each role within the payroll function and follow up annually that procedures are updated according to any process improvements, system upgrades and changes in dependent processes.
• Customer Service
  • Responds to internal and external inquiries and continuously improves the level of customer service provided by payroll staff.
• Reporting
  • Oversee preparation of management reports which consists of weekly, monthly, quarterly and yearly reports for payroll, vacation accruals, hours worked, leaves and other on demand reporting.

Qualifications

• Associates Degree and atleast 3-5 years of related experience or equivalent combination of education and experience is required.
• At least 1 year of managerial experience preferred
• The ideal candidate demonstrates strong attention to detail and analytical thinking. with the ability to interpret numerical data, and solve problems independently.
• They should possess a solid mathematical aptitude, excellent organizational skills, and a commitment to delivering accurate, customer-focused service.
• Demonstrated ability to effectively communicate
• Demonstrated ability to read, interpret and apply payroll rules established In collective bargaining agreements is required

Optional Skills

• Proficiency with spreadsheet software (preferably Excel) is preferred
• Familiarity with University payroll is a plus

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Facilities and Real Estate Services

Pay Range

$64,500.00 - $82,000.00 Annual Rate

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Left-Bank-Facilites--Real-Estate-Services/Payroll-Supervisor_JR00114762