"Program Coordinator, Alumni Affairs & Giving Team"

YSM Development

90046BR

University Job Title

Development Coordinator 2

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Labor Grade E

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Development

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

157 Church Street

New Haven, CT 06510

Work Model

Hybrid

Position Focus:

Working with considerable independence and exercising discretion in establishing priorities, the Development Coordinator provides high-level data management, research/writing, administrative, and communications support for the Alumni Affairs and Giving Team. Reporting to the Director of Development, Alumni Affairs and Giving, the Development Coordinator is responsible for a range of activities that include: assisting with the development of solicitation/cultivation strategies of YSM alumni, Annual Fund Gift Committee members; overseeing the preparation and production of communications including mail solicitations, emails, volunteer training materials, and event invitations; and small donor engagement activities to ensure their timely and successful execution. In addition, the Development Coordinator designs, develops, and produces ad hoc reports from the database and other sources to support fundraising initiatives for the frontline team. The Development Coordinator identifies changes and updates to support the team’s evolving reporting needs collaborating closely with the Director, frontline team, and other colleagues to refine reports and implement any required modifications. The Development Coordinator helps ensure the accuracy of all information related to alumni volunteers and donors as well as the accuracy of data reflected in the database. The following principal responsibilities are generic in nature, potential applicants will find the information in the Position Focus to be most relevant.

Essential Duties

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events. 2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors. 3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors. 4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development. 5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports. 6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database. 7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects. 8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs. 9. Interacts with donors at the request of director and/or gift officers in response to inquiries. 10. Assists with the assignment of tasks to student workers. 11. May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated ability to initiate and complete tasks independently and proactively.

Required Skill/Ability 2:

Strong written communication skills with the proven ability to draft, format, proofread, and edit communications. Strong oral communication skills and proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational and research capabilities, strong attention to detail. Writing samples requested at time of interview.

Required Skill/Ability 3:

Proven team player with skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

Required Skill/Ability 4:

Intermediate to advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; the ability to conduct data analysis and work with financial information. Demonstrated skill with sophisticated database software and reporting tools. Expertise in manipulating data systems to create a variety of reports and graphs.

Required Skill/Ability 5:

High level of professionalism, judgment and integrity, ability to maintain confidentiality.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus