"Payroll Specialist"

Department: Office of Human Resources

Salary: Commensurate with experience

City/State:

Education: A Bachelor's Degree from and accredited four year college or university

Type: Staff

Experience: 3 years of experience

Work Schedule:

Contact Name:

Contact Email:

Date Posted: 05/22/2024

Description:

QUALIFICATIONS:

• Bachelor’s degree required

• Payroll and/or accounting experience is required 

• Ability to be organized and produce accurate results while meeting established deadlines, 

• Ability to manage multiple priorities with frequent interruption. 

• Ability to handle confidential matters. 

• Proficiency with computer based software including Word, Excel, and Windows and the ability to learn in-house computer software. 

• Extensive data entry skills, spreadsheet, and word processing proficiency required. 

• Proficiency with desktop calculator. 

• Demonstrated customer services skills, ability to relate effectively and tactfully with all levels of the organization. 

• Ability to communicate effectively in both oral and written communications. 

• Ability to work individually and as a team member

RESPONSIBILITIES:

• Responsible for the maintenance of employment and payroll records and processing of the College payroll

• Process all payrolls timely and with efficiency

• Ensure all federal taxes are paid timely

• Assure confidentiality and security of records and information

• Assist with processing paperwork for new hires, terminations, and employee changes

• Prepare internal payroll reports as needed

• Comply with all federal, state, and college policies and regulations 

• Prepare payments associated with payroll 

• File documents into appropriate files in a timely manner;

• File and maintain employment records;

• Reconcile payroll accounts on a monthly and yearly basis

• Assist with cost analysis projects, program reviews, and external reporting as needed

QUALITIES AND CHARACTERISTICS

• Demonstrates knowledge of 

o Payroll laws

o Compliance and internal controls 

o Department of Labor guidelines 

o College policy and procedures 

o Trustworthiness

o Confidence

o Sound work ethics

SUPERVISION AND EVALUATION

• Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.

PROFESSIONAL PRESENTATION

• Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information

• Honesty, integrity, and treating others with respect are expected at all times.

• Good presentation skills which include, but not limited to, professional dress/business attire, excellent personal grooming, and excellent verbal, as well as, written skills.

PROFESSIONAL GROWTH

• Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibility

ETHICAL BEHAVIOR

• Adhere to the Jarvis Christian College Code of Ethics

TERMS OF EMPLOYMENT

• Twelve (12) month position