"Executive Officer, University Secretary"

Description

Executive Officer, University Secretary 

Based at our Fremantle Office 

Full time, Continuing Opportunity 

• Join a national university committed to excellence in education, scholarship and research. 
• Supportive Staff and work environment 
• HEW Level 6 $86,396 to $91,439 pa (Base) Fremantle + 14% superannuation 

ABOUT THE UNIVERSITY 

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. 

ABOUT THE OFFICE 

The role of the University Secretary’s Office is to promote and support good governance and decision-making across the University and support statutory, regulatory and legislative compliance obligations.  It does this through provision of a range of services that uphold the governance principles of transparency, integrity, stewardship and institutional accountability. 

The range of services provided by the Office include: 

• secretariat services for governance committees; 
• executive support for the Chancellor, Directors and Trustees; 
• management of the University’s policy framework; 
• strategic advice, reporting and monitoring of regulatory and legislative compliance. 

ABOUT THE ROLE 

This critical role is responsible for providing high level confidential, efficient, and executive support to the Chancellor and University Secretary, secretariat support services to governance committees as required and undertaking projects relating to the University Secretary’s area.  The position is accountable for identifying solutions, utilising strong business acumen and expertise to drive effective administrative support processes across the team and contribute to assuring effective governance and secretariat services across the University.  High level confidentiality, discretion and initiative is required. 

Key Responsibilities 

• Provide executive support to the Chancellor of the University, who chairs both the Board of Directors and Board of Trustees 
• Undertake and manage activities in relation to the general operations of the Office including high-level administrative support to the University Secretary 
• Coordinate and arrange travel, meetings and events, including for Directors and Trustees 
• Maintain budget records, and assist with Finance requests, including the processing of requisitions requests, stationary orders, reconciliation of credit card statements, reimbursements, and invoices 
• Provide secretariat services to governance and/or management committees 
• Undertake research, preparing of briefing / discussion papers, and implementing projects across the Office 

About You 

• Exceptional confidentiality, discretion and professionalism. 
• Extensive experience in an executive support function or administrative officer position in a complex organisation. 
• Well-developed knowledge of contemporary executive administrative support practices and issues, including experience in project management, sourcing and interpreting information and data and deadline delivery. 
• High level written and verbal communication skills with attention to detail. 
• Well-developed analytical and problem-solving skills that enable a high level of initiative and integrity on complex issues, with initiative and ability to work autonomously and provide timely responses and creative solutions. 
• Demonstrated understanding of governance processes. 

BENEFITS 

• Generous training and development opportunities 
• Friendly and collaborative working environment 
• Fast paced environment with opportunity for professional growth 

CONTACT US 

Please apply online with a resume and cover letter addressing the above selection criteria to enable us to assess your suitability for the role. 

Applications close: 11 August 2024