"Administrator – UNSW Business School, School of Banking and Finance"

Job no: 526285

Work type: full time

Location: Sydney, NSW

Categories: Administration

• Remuneration: Level 5 position ($85,717 - $96,992 + 17% Superannuation)
• Continuing, Full Time (35-hour week)
• Location: Kensington, NSW (Minimum 3 days a week on campus with some potential flexibility)
• Enjoy a career that makes a difference by collaborating & learning from the best.

Why Your Role Matters:

UNSW Business School is seeking an Administrator to join their Faculty, School of Banking & Finance. The Administrator will coordinate and manage the general administration within the UNSW Business School, ensuring high quality and consistency to effectively support the School’s teaching and operational functions. This role will have a range of responsibilities from helping support school events, research seminars, marketing tasks (including website management), visitors management and supporting the School Committees (e.g., scheduler and minute taker).

We strongly encourage applicants with transferable skills and experience to apply for this role. Specifically, this position is suitable for candidates who enjoy coordinating and working with a wide range of stakeholders.

The successful candidate will be available to work on campus minimum 3 days a week and be available for additional days on campus dependent on when meetings and work events are schedule. Flexibility to work from home is potentially available for the right candidate and can be discussed with the hiring manager before commencing in the role. 

Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Provision of consistent and high-quality administrative support to the Head of School, Deputy Head of School, School Manager and School academics, including advice on University and Faculty policies and procedures.
• Attend relevant Faculty committees and contribute to discussions, relaying developments, and recommendations to the School.
• Coordinate administration for School’s recruitment activities with relevant stakeholders and Human Resources and support the onboarding of new staff, ensuring necessary infrastructure, access and inductions are in place.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Assist with updating and maintaining the School’s marketing material by actively monitoring the School’s website, content relevancy and accuracy, issuing web change requests and ensuring completion.
• Assist the School Manager in implementation of new administrative systems. Evaluate and contribute to the improvement of the School’s systems and processes, to ensure efficiency and effectiveness of services.
• Support the School in the organisation of events, managing and recording of visitors, facilities and IT support for school operations and support any space, asset management and procurement needs.
• Prepare and disseminate agendas, papers, and minutes for relevant committees and meetings, and participate in working groups as directed by the School Manager.
• Assist the School Manager in the supervision of casual staff as required.

Who You Are:

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of skills and experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Demonstrated ability to exercise initiative and recommend process improvements with a willingness to develop knowledge and understanding of advanced administrative issues.
• Demonstrated experience in supporting processes with high compliance requirements with a thorough understanding of policies, procedures, and their application.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated ability to guide and supervise staff will be highly regarded.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications including word processing, Outlook, spreadsheets, and databases.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before 18 August 2024 by 11:55pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages).

Get in Touch:

Any applications sent to the contacts below will not be accepted.

If you have any queries about the role, please contact Krysten Dawes, School Manager at krysten.dawes@unsw.edu.au.

If you have any questions regarding the recruitment process, please contact Amy Denney, Talent Acquisition Coordinator at a.denney@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Position Description

Advertised: 06 Aug 2024 AUS Eastern Standard Time

Applications close: 18 Aug 2024 AUS Eastern Standard Time