"Procurement Administrative Coordinator 00406"

Working Title:

Procurement Administrative Coordinator 00406

Role Title:

Administrative Office Specialist III

Position Number:

00406

FLSA:

Non Exempt

Appointment Type:

Full Time

Type of Posting:

General Public

Designated Personnel:

No

Responsible Employee:

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

Yes

If Statement of Economic Interest, please paste statement:

The selected candidate for this position will be required to complete a Statement of Personal Economic Interests.

Departmental Objective:

The mission of Christopher Newport University’s Office of Procurement Services is to enhance internal and external communications to facilitate the achievement of the agency mission and goals through developing an efficient management structure to increase organizational efficiency and improve performance across all areas. Procurements shall be carried out in an effective, economical, fair, and impartial manner in accordance with the laws and regulations of the Rules Governing Procurement of Goods, Services, Insurance and Construction by a Public Institution of Higher Education of the Commonwealth of Virginia; the Commonwealth of Virginia Procurement Manual for Institutions of Higher Education and their Vendors; the Construction & Professional Services Manual (CPSM); the Agency Procurement and Surplus Property Manual (APSPM); the Virginia Public Procurement Act (VPPA); VITA Buy IT Manual; and University policies and procedures.

Purpose of the Position:

Supports the Office of Procurement Services functions and staff with procurement operations and various trainings as needed. Assist with the processing of solicitations in compliance with procurement regulations to include accurate and timely receipt of sealed bids and proposals. Provide general administrative and contract administration support to the Office of Procurement Services.

Knowledge, Skills, and Abilities Related to Position:

• Knowledge of functional areas of purchasing.
• Knowledge of office practices and procedures.
• Knowledge of eVA or a similar electronic contract management system.
• Excellent written and oral communications skills.
• Strong organizational and time management skills.
• Customer service skills.
• Accurate data entry skills and a high level of attention to detail.
• Ability to work independently.
• Ability to use spreadsheet and word processing software.

Education, Experience, Licensure, Certification Required:

Education:

• High school graduate or equivalent education/experience that equates to a high school diploma.
• Possess a Virginia Contracting Associate (VCA) certification or the ability to obtain within a year.

Experience:

• Experience working with word processing, database and spreadsheet software.
• Experience managing office operations.
• Experience maintaining records and files.

Additional Consideration(s):

Experience:

• Previous work experience with electronic procurement portal, eVA.
• Prior office experience in higher education, local, state or federal government agency.

Salary Information:

Starting at $41,121, Commensurate with Education and Experience.

CNU Information:

Christopher Newport University is a public liberal arts and sciences institution dedicated to excellence in teaching, scholarship, research and student success. Our efforts are guided by our vision: "Anchored in excellence and focused on students, Christopher Newport University aspires to be the nation’s premier regional public university, offering an innovative education embedded in the liberal arts that advances the values of honor, service, scholarship, and leadership to empower graduates to lead lives of significance." Located in Newport News, Virginia, CNU enrolls approximately 4,500 undergraduate and graduate students in more than 90 areas of study. Our modern, walkable campus features world-class arts facilities, advanced technology, and a close-knit community that fosters collaboration and discovery. Just minutes from family neighborhoods, locally-owned businesses, historic sites, unique cultural attractions, and beautiful parks – and a short drive to beaches, Colonial Williamsburg, and Norfolk – CNU offers an exceptional place to advance your career, contribute to a community of scholars, and inspire the next generation. Christopher Newport University is committed to ensuring that all people are welcomed, honored, and fully engaged in the life of our academic community. We recruit exceptional and diverse faculty and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.

Role Code:

19013

Conditions of Employment:

• This is a classified position. New and returning classified employees are required to complete a 12-month probationary period.
• Selected candidate must attend a 2-day New Employee Orientation Program.

Is this position telework eligible?:

Yes

Telework Eligibility Disclaimer:

This position is eligible for periodic telework as determined by the department. Eligibility is not guaranteed, and is subject to supervisor approval. Eligibility will depend on the likelihood of the employee’s success in a telework arrangement and the supervisor’s ability to manage telework. Departments and/or Human Resources may modify or revoke eligibility at any time. Employees will be required to sign a Telework Agreement.