Program Assistant II

Position Summary

Provides administrative support to department specific programs and initiatives.

Job Responsibilities

• Assists with the planning, organization and implementation of program-related activities and events.
• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• May represent the program at meetings and/or conduct trainings within the community if needed.
• If applicable, screens and responds to consultation requests associated with the program. Facilitates outside resources through governmental and community-based agencies as needed.
• Maintains inventory of supplies and/or equipment. May order supplies/equipment as authorized or ensures that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• May be responsible for managing program budgets.
• Responsible for creating and/or maintaining databases. Assists with data analysis.
• Performs other related tasks such as assisting in organizing and duplicating materials, filing, editing documents/presentations, report writing, outreach activities and meeting minutes.

Education

High School Diploma

Experience

Approximately 2 years of related experience.

Knowledge, Skills and Abilities

• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint.
• Well-organized and detail-oriented.
• Ability to work independently as well as part of a team.
• Ability to prioritize tasks, maintain confidentiality, and exercise good judgment in a dynamic, fast-paced environment.
• Effective oral and written communication skills.
• Strong problem-solving skills.