"Program Assistant, Part-time"

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

The Program Coordinator plays a vital role in supporting innovative health policy education and fostering a dynamic community of emerging leaders through the coordination of academic programs and alumni engagement initiatives. The role involves five areas: 1) coordination of leadership in health policy course/seminar series; 2) liaising Reede Scholars to strengthen alumni support; 3) assistance with fellowship evaluation component by working with OCCE evaluation director; 4) coordination of other fellowship components such as journal club, shadowing, writing workshops, special sessions and annual meeting; 5) assistance with fellowship recruitment efforts.

Key Responsibilities:

Academic Program Management

• Course & Seminar Coordination: Orchestrate health policy courses and research seminar series, managing all logistical elements from speaker arrangements and travel coordination to venue logistics.
• Educational Support: Attend lectures and classes to ensure seamless execution, collect and analyze participant feedback, and maintain comprehensive program documentation.
• Reporting & Documentation: Prepare seminar summaries, detailed interim and final reports, manage program correspondence.

Research & Analysis

• Information Management: Conduct thorough library and internet research, perform literature reviews, and systematically gather and process program data.
• Evaluation & Assessment: Analyze program effectiveness through data collection and evaluation synthesis.

Alumni Relations & Network Development

• Database Management: Enhance and maintain the Reede Scholars alumni database, ensuring accurate and current information across all platforms.
• Community Building: Develop compelling alumni spotlight profiles, manage website content updates, and maintain active alumni communications through listserv management.
• Event Coordination: Provide administrative support for the annual Scholars' Symposium and regional meetings, facilitating meaningful connections within the alumni network.
• Engagement Activities: Schedule and conduct both exit interviews with current fellows and follow-up interviews with alumni to strengthen ongoing relationships.

Fellowship Operations

• Coordination of Fellowship Journal Clubs, Shadowing, special spring sessions and annual meeting.
• Strategic Support: Assist in fellowship recruitment, selection processes, and annual meeting coordination.
• Administrative Excellence: Manage meeting scheduling, travel arrangements, and reimbursement processes for fellows and alumni.
• Program Development: Support the implementation of new fellowship activities and initiatives.

Qualifications

Basic Qualifications:

• Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

• Familiarity with the Harvard system is preferred.
• Strong oral and written communication skills, organizational skills, and attention to detail.
• Able to handle numerous projects, prioritize the take initiative.
• Capable of working independently as well as a team.
• Ability to deal with individuals at all levels within and outside of the University.
• Strong computer skills required (MS Office, Filemaker Pro.)

Additional Information

• Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
• Standard Hours/Schedule: Part-time, 20 hours per week. This is a hybrid position that requires three days a week in person and on-site. Hours and days of the week will be decided with the hiring manager once position is filled.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks