"Program Coordinator"

Job Details

Job Description

The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day of duties, vendor management, and responsibility for all post-program financials. Occasional travel is required to provide local and out-of-town program support. Occasional overnight, weekend, early morning, and late evening work will be required based on program schedules.

Required Qualifications

• Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning
• Experience with financial management of a variety of programs such as short courses, conferences, workshops and special events
• Must have strong technical skills such as word processing, Excel, email, Internet navigation and an understanding of social media
• Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
• Exceptional organizational skills; must maintain thorough and accurate program files
• Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
• Must be a team player with excellent communication and interpersonal skills
• Bachelor's degree in business or related field or equivalent training and experience in business or hospitality management

Preferred Qualifications

• Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
• Conference management/planning experience
• Experience working within program budget constraints
• Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience, up to a budget maximum of $51,000

Hours per week

40

Review Date

03/04/2026

Additional Information

Occasional work during the early morning, late-night hours, and on the weekends will be required.

The successful candidate will be required to have a criminal conviction check.