"Program Coordinator - Family Medicine Faculty"

Extended Job Title

Program Coordinator - Family Medicine Faculty

Position Description

The Department of Family and Community Medicine is dedicated to delivering high-quality medical care to individuals of all ages. This position supports the Faculty of Family Medicine by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. A successful Program Coordinator will demonstrate competency in big-picture thinking, detail focus, reliability, effective communication, and problem-solving/decision-making.

Major/Essential Functions

• Assist in creating and maintaining clinic schedules for Family Medicine Faculty.
• Assist in creating and maintaining Faculty on-call schedules using scheduling software.
• Communicate effectively with Faculty, clinic staff, residents, and fellows about schedule changes to ensure minimal patient impact.
• Assist in administrative responsibilities for Department Chair - correspondence, confidential projects, travel arrangements, reports and schedule facilitation.
• Assist in administrative responsibilities for Faculty evaluations - scheduling and paperwork.
• Assist in administrative responsibilities for annual tenure and promotion (including pre-tenure and promotion) of Department Faculty.
• Assist in Faculty CME(Continuing medical education) and Travel - including scheduling, purchasing, and reconciliation.
• Prepare and deliver standing and ad hoc reports to track critical information.
• Planning and scheduling weekly Chair Advisory Committee meetings and other Faculty-related meetings.
• Assist in planning, implementation and evaluation of special events for the department, including Faculty and staff development, departmental meetings, and recognition events.
• Assist in project management activities for Family Medicine Faculty.
• Assist in department Faculty HR functions including credentialing, provider enrollment, leave reporting, and other HR functions.
• Participate and contribute positively to administrative team activities such as huddles and team meetings.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Requisition ID

42632BR

Travel Required

None

Pay Grade Minimum

20.50

Pay Grade Maximum

22.33

Pay Basis

Hourly

Schedule Details

8 a.m. to 5 p.m. Monday through Friday

Work Location

Lubbock

Department

Family Med Dpt Lbk Genl

Job Type

Full Time

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.