"Program Coordinator, Honors College"

Job Details

Program Coordinator, Honors College

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 14068
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 09/30/2025.

Salary Range: Up to $40,000-$43,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials: Resume and Cover letter are required.

Essential Functions

Job Summary

The Program Coordinator oversees the execution of the recruitment plan and manages the communications plan for the college. The Program Coordinator is responsible for the oversight of planning, scheduling, execution, and supervision of the recruitment plan and communication initiatives for the college.

Core Responsibilities

Communication:

• Serves as a point of contact for college communication efforts and serves as liaison to the Office of Academic Strategic Communications.
• Oversees the development and execution of an annual, college-wide strategic communications plan.
• Coordinates with internal teams to support the development of various communications to promote special projects, programs, services and opportunities to students, faculty and external audiences ensuring timely delivery and quality output.
• Designs, updates, writes, edits, formats and assembles stories, documents, and promotional materials ensuring compliance with University standards and requirements. This includes stories, electronic communication, website updates, brochures, presentations, reports, and alumni outreach.
• Supervises student employees that serve as the college web specialist and social media coordinator.
• Maintains a database of current students and alumni and their accomplishments and employments to reference when needing Honors College spotlights.

Recruitment:

• Serves as point of contact for college recruitment and serves as liaison to the Office of Strategic Enrollment.
• Works extensively with the CRM-Salesforce and BANNER Student Information Systems to communicate with students, manage campaigns, dashboards, and track enrollment reporting.
• Develops relationships with high school counselors and identified high school and transfer programs.
• Coordinates and facilitates both on-campus and off-campus Honors College recruitment and yield events.
• Attends, supports, and participates in recruitment events both on and off campus to represent the Honors College at college fairs, campus visits, student meetings, and counseling and outreach to students, families, and university partners.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited university.
• Valid driver's license required prior to first day.
• Two (2) years of progressively responsible experience in communications and/or marketing, recruiting, higher education recruitment or advising and/or related office.
• Ability and experience in drafting communications, recruitment strategies and targets, documented ability to analyze and interpret data.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Master's degree from an accredited university.
• Three (3) years of progressively responsible management experience in higher education communications, and/or recruitment.
• Experience with project management software such as Baseline and CRM software such as Salesforce.

Knowledge, Skills, and Abilities

• Demonstrated organizational, written, and verbal communication skills.
• Ability to multitask and work cooperatively with others.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Frequent evening and weekend hours.
• Ability to travel to and from meetings, or other business-related events.
• Travel is required with a personal car and/or rental car.

Physical Demands:

• Exerts up to 40 lbs. of force occasionally.
• This position requires walking long distances, long periods of standing, and use of stairs.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.