"Program Coordinator II (Federal & State Grants)"

Job Description

Prairie View A&M University

Program Coordinator II (Federal & State Grants)

Job Title
Program Coordinator II (Federal & State Grants)

Agency
Prairie View A&M University

Department
Student Financial Aid

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

Under general supervision, the Program Coordinator II- Federal & State Grants will be responsible for administering and coordinating federal and state grant programs under the supervision of the Financial Aid Manager of Processing (FAMP).

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Manages all aspects of the Federal Grant Programs. Regularly troubleshoots financial aid processes related to eligibility. Coordinates the importing and exporting of Federal Pell grant and TEACH grant records via the Banner system and COD to ensure the accuracy of each federal grant record. Assists the FAMP in the Banner system set-up for the federal and state grants component(s). Resolves errors from import/export files from COD. Works with the business office to resolve federal and state grant exception reports. Reviews and resolves disbursement discrepancies related to federal grants, state grants, student eligibility, and the import and export of federal grant data. Conducts quality control on financial aid awards to ensure accuracy of financial aid awards packages. Monitors Institutional Waivers & Exemptions and Hazelwood.
• Works with the FAMP, provides leadership and guidance to departmental working groups. Ensures that the administration of the federal grant and state program is consistent with the laws, regulations, and policies governing their administration and coordinates appropriately and timely communication to outreach staff as appropriate. Assists the FAMP with preparing reports for staff, University officials, and external organizations for internal and external audits.
• Creates, manages, and revises the policies and procedures manual for the student state and federal grant program(s). With FAMP, provides leadership for identifying opportunities for innovating ways of processing federal direct and state loans. Provides direct support to the FAMP to carry out the recommendations, instructions, and initiatives of the Associate Director and Director of Financial Aid. Serves as a back up to the Federal Work Study Coordinator, Scholarship Coordinator, and the Loan Coordinator, Provides training to the staff on eligibility related office policies and procedures related to federal, state, and institutional regulations.
• Coordinates and collaborates with the advising staff on research and analysis activities and reports regarding federal and state grant programs and related customer service and intervention. Coordinates with the advising staff to ensure that federal and state grant information is accurately conveyed to financial aid advisors in a timely manner. Provides support to the financial aid advising staff as needed.
• Performs other duties as assigned.

Required Education & Experience:

• Bachelor's degree.
• Four years of related experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Verbal and written communication skills.

Job Posting Close Date:

• 11/07/2025

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.