Job Description

Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 20 paid holidays.

Position Description

POSITION SUMMARY

The Program Specialist, (Business & Workforce Development) reports to the Division Dean of Business and Workforce Development at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 8:00 a.m. – 5:00 p.m.

The Program Specialist, (Business & Workforce Development) is grant funded and contingent upon yearly funding.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under the direction of an assigned administrator, coordinate a large number of activities within a special program ranging from recruitment to producing handouts and marketing materials and providing information to student participants. Functional direction may be provided by a Counselor or Instructor assigned to the program.

DUTIES AND RESPONSIBILITIES

• Assist in the coordination and implementation of program activities.
• Conduct community outreach, including public presentations and expanding and maintaining a community network, both on and off campus; presentations to be to both student groups and community members.
• Produce and disseminate communication materials.
• Plan and organize orientations and events.
• Attend a variety of program-related functions on and off campus.
• Coordinate general front office activities including referring students to appropriate locations, answering the phones, assisting in preparing reports and program correspondence.
• Collect and assemble statistical data regarding program activities and achievements.
• Maintain program accounts and perform regular bookkeeping activities.
• Provide general administrative support to the program.
• Learn and follow program policies and procedures.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Office administrative practices and procedures including filing and the operation of standard office equipment, particularly personal and online computers and appropriate application software – MS Office suite of applications, Internet browsers.

Skills and Ability to:

• Ability to demonstrate success in communicating effectively before diverse audiences, establish and maintain cooperative and effective working relationships, speak and write clearly in English, and work with attention to detail.

Required Qualifications

EDUCATION AND EXPERIENCE

• Associates degree.
• Two years of related experience.

Districts Diversity Requirements

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the Districts hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

• Bilingual abilities, desirable.

Foreign Degree

For positions that require a degree or coursework: Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education. All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application. Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

Working Environment: Typical office environment. Physical Demands: Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials.