"Program Specialist or Program Coordinator-Safety and Risk Management"

Program Specialist or Program Coordinator-Safety and Risk Management

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 14887

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $40,300 - $50,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 02/27/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary (Program Specialist)

The Program Specialist coordinates and administers activities of assigned programs by developing and implementing procedures, processes, services and systems. This role serves as liaison with other programs and external parties to ensure cooperation, efficiencies and accomplishment of stated objectives.

Core Responsibilities (Program Specialist)

1. Manages the daily operations of the department front desk counter including but not limited to phones, emails, and other customer service duties as assigned.
2. Assigns administrative phases of programs and projects, which may include research, data analysis, scheduling, and distribution of materials.
3. Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions about assigned programs and projects.
4. Assists administrators in establishing and attaining departmental goals and objectives.
5. Coordinates the implementation of programs. Researches new program ideas.
6. Creates and processes electronic documents such as purchase orders, reimbursements, and travel.
7. Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs.
8. Schedules and coordinates activities in assigned programs and projects.
9. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
10. Develops and oversees the maintenance of office filing systems. Maintains complex and confidential files for administrators.
11. Performs other duties as assigned.

Job Summary (Program Coordinator)

The Program Coordinator coordinates the operation of programs or projects, exercising independent judgement and authority as required. This position ensures programs run efficiently, meets goals, and stays within budget. This role serves as the liaison between teams and stakeholders to achieve success and growth.

Core Responsibilities (Program Coordinator)

1. Manages the assigned phases of programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation.
2. Proposes, evaluates and coordinates the implementation of programs.
3. Researches new program ideas, and proposes program design, which may include grant development and submission.
4. Plans, schedules, and coordinates activities in assigned programs and projects.
5. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.
6. Coordinates marketing and communication activities for the program.
7. Evaluates program activities and makes recommendations for changes and enhancements to ensure the program evolves as necessary to continue to serve the mission.
8. Maintains tracking and reporting systems to monitor program/ participant progress and results.
9. Provides data and progress/status reporting as necessary for program sponsors and other university personnel.
10. Creates reports to reflect student progress and program levels and assists in the creation and maintenance of internal controls to protect student confidentiality and program reporting.
11. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
12. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational training or Apprenticeship in a related field.
• Three (3) to five (5) years of related work experience. + At the discretion of the hiring department, additional education may substitute for experience on a one year for one year basis.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Planning & Coordination
• Problem Solving
• Interpersonal Skills

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• Workdays, areas, and work hours may vary based on the needs of the department.

Physical Demands

• Sedentary work; sitting most of the time.
• Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position will be filled at either the Program Specialist or Program Coordinator level, based on finalist qualifications and needs of the department.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.