"PS Administrative Assistant"

Job Summary

Provides secretarial and administrative office support. Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under close supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

Responsibilities

1. Provides administrative support to administrative manager and department.
2. Prepares correspondence, including composing routine letters and memos.
3. Help schedules appointments as needed.
4. Establish and help maintain the department's quartermaster system, including inventory control, issuance of uniforms and equipment, and tracking replacements or returns.
5. Submit orders for supplies to administrative manager and help maintain supplies for department.
6. May distribute mail and other supplies for department.
7. Provides additional general office support such as greeting and directing visitors, handling incoming calls.
8. Prepare and present reports, data and information, meeting minutes.
9. Help maintain records as needed.

Problem Solving

The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties. Comments in addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening and talking. Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead and lifting objects. This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN44265B

Full Time or Part Time? Full Time

Work Schedule Summary: In office four 10’s (Tuesday -Friday)

Department: 02119 - Public Safety-Hospital Security

Location: Campus

Pay Rate Range: $15.19 to 28.08

Close Date: 5/10/2026