PS Administrative Assistant

Job Summary

This position provides complex administrative support to surgeons in the Department of Neurosurgery, Division of Pediatric Neurosurgery, at Primary Children's Hospital.

Responsibilities

Job Functions

1. Coordinates complex schedules and meetings.
2. Coordinates travel and reimbursements.
3. Scans patient records into EMR.
4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
5. Collects, organizes and analyzes data for specialized reports.
6. Coordinates the collection and preparation of operating reports.
7. Assists with the implementation of department and University policies and procedures.
8. Provides administrative support by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN44908B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday- Friday; 8:00AM - 4:30PM or 8:30AM - 5:00PM

Department: 00268 - Neurosurgery

Location: Campus

Pay Rate Range: 18.41 to 26.73 DOE

Close Date: 7/1/2026

Open Until Filled: