PS Medical Secretary

Job Summary

This position provides secretarial and administrative support in a hospital, clinic or laboratory environment. This position is not responsible for providing care to patients.

Responsibilities

Essential Functions

• Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.
• Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
• Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
• Schedules patients for laboratory tests, medical examinations and consultations.
• Prepares and maintains accurate and orderly patient medical records.
• Arranges or assists in arranging patient transportation.
• Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.
• Obtains pre-certifications as required by patient's health care plan or managed care provider, when needed.
• Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.

Knowledge / Skills / Abilities

• Ability to perform the essential functions of the job as outlined above.
• Demonstrated organizational, human relations, and effective communication skills.
• Knowledge of medical terminology.
• Strong word processing and spreadsheet software skills.
• The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
• Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
• Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

Minimum Qualifications

Required

• Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).
• Successful completion of medical software training may be required by a certain date within some departments.

Preferred

• Two years of experience in a hospital, clinic or laboratory setting.
• Patient registration or related field experience.