Purchasing Assistant

Duties of a Purchasing Assistant may include the following but are not limited to:

• Enter departmental requisitions into the E-Req system system and generate purchase orders in accordance with established procedures. File and maintain related documentation.
• Perform a variety of administrative duties as needed, including filing, scanning, and maintaining all purchasing documentation within the shared network system.
• Provide a wide range of administrative and professional support services, as assigned, to department heads and administrative officers within the LISVH.
• Assist in resolving funding-related issues, coordinate efforts to minimize the lapse of funds, and address Accounts Payable concerns in a timely and efficient manner.
• Assist with organizing and maintaining inventories of medical and non-medical supplies, including establishing par levels and supporting scheduled supply distribution.
• Develop standing orders for all items used on a repetitive basis.
• Assists with the inspection and accurate receipts of all incoming materials for the Home in accordance with established procedures.
• Sorts and delivers mail daily throughout the facility, as needed, and perform other miscellaneous duties as related to Purchasing and Central Supply.
• Communicate and collaborate effectively with all levels of administration and departmental staff.
• Other duties as assigned and related to procurement by the Director of Purchasing

Qualifications

Required Qualifications:

Associate's Degree in Business or related field and two years administrative experience. Strong computer and customer service skills as well as proficiency in Microsoft Office.

Preferred Qualifications:

Bachelor's Degree in Business or related field. Experience working with purchase orders, requisitions, invoices and vendor contracts.

Resume/CV and cover letter should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Working Conditions:

Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries.

Prior to start date, the selected candidate must meet the following requirements:

• The selected candidate must successfully clear a background investigation.
• Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department.
• Complete electronic reference check with a minimum of three (3) professional references.
• Provide a copy of the required license(s)/certificate(s).

Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

Special Notes:

• The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.
• Essential Position: This position has been designated as an essential position based on the duties of the job and the functions performed. This means that when the Long Island State Veterans Home is faced with an emergency, employees in such positions are required to remain at their work location or to report to work.
• The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded. We care for America's heroes every day.