"Purchasing Specialist (General Associate)"

Department:

College of Natural and Mathematical Sciences, Dean's Office

Position Overview:

As a member of CNMS Business Central, the Contingent I Purchasing Specialist (General Associate) supports the purchasing functions for an assigned portfolio of departments in the College of Natural and Mathematical Sciences.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $23.77 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full-time roles. Tuition remission is also available. What is it like to work at UMBC? Check out Glassdoor or Indeed. For 16 years in a row, UMBC has been recognized as a Great College to Work For!

Responsibilities:

Reporting to the Assistant Dean for Financial Management, the incumbent is responsible for providing support to an assigned portfolio of departments in the College of Natural and Mathematical Sciences. Primary duties include:

• Enter requisitions, invoices, payment requests, and reimbursements in the Procurement System (JAGGAER). This includes payments to other USM institutions.
• Receiving a wide range of science equipment, consumables, or temperature sensitive biologics and communicating this with faculty. Includes recording the receipt of the transaction in the Procurement system.
• Enter transactions on department issued purchasing card (pcard) and reallocate to the designated funding source timely. Maintain pcard documentation and submit statement and documentation for review monthly.
• Attend and participate in relevant purchasing training and committees related to purchasing.
• Report purchasing card fraud or suspicious activity and complete required paperwork.
• Contribute towards Standard Operating Procedures and improvements of Request Tracker (RT) ticket system.
• Ensure compliance with university policies and procedures and advise department faculty and staff with respect to those policies.
• Review current processes and procedures and makes recommendations for business process improvements
• Other duties as assigned that contribute to the mission of the college.

Required Minimum Qualifications:

• High school diploma or GED
• Two years progressively responsible experience in a combination of budgeting, accounting, and purchasing.
• Strong verbal and written communication skills; basic organizational and analytical skills along with the ability to manage multiple assignments under time deadlines.
• Ability to understand and interpret university purchasing policies; and a commitment to exemplary customer service skills are required.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Strong problem-solving and decision-making skills with a proven track record of streamlining business processes and resolving complex issues.
• Familiarity with university, system, and state-level business policies and procedures
• Higher education setting is strongly preferred.
• Previous purchasing experience for high-volume science research entity.

Salary:

Hourly Pay Range (minimum: $23.77, maximum: $31.49) based on the University System of Maryland (USM) Pay Program. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours:

40 hours/week; Monday - Friday 8 am-4:30 pm

Type:

Temporary, Contingent I

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date:

Open Until Filled

Benefits:

Benefits Summary