"Reg & Records Academic Program Support Spec"

Job Summary

Assists students in specific program areas regarding academic policy and procedure which aids students in making decisions regarding financial aid opportunity, graduation requirements, department requirements, general university information, and manages students' university records in a specific academic area by performing clerical activities to maintain students' files.

Responsibilities

• Data entry, filing, and interaction with students, campus agencies, and the general public concerning registration, records maintenance, transcripts, and graduation.
• Assists students and the university community with registration issues, resolves concerns, and provides registration information.
• Records, monitors, and verifies required data and information into student database and information systems.
• Ensures compliance with university/office policies and procedures, and federal regulations to maintain the accuracy and integrity of academic records.
• Generates reports and statistics and performs miscellaneous job-related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• 2-3 years data entry experience or related equivalency, proficiency in the use of computer equipment and programs
• Familiarity with PeopleSoft preferred
• Demonstrate human relations and effective communication skills
• Demonstrate the potential ability to perform the essential functions of the job as outlined in the position description

Special Instructions

List of references: Required 5 professional references, information requested:

• First and Last Name
• Relation
• Company
• Email
• Phone Number

Requisition Number: PRN43803B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday 8:00am - 5:00pm University of Utah campus (primary) with some hybrid remote opportunities after completing probationary period
Department: 00296 - Registrar's Office
Location: Campus
Pay Rate Range: $16.50 per hour
Close Date: 1/5/2026